The M&E Coordinator shall play an essential role ensuring that fellow technical staff have clear guidance and support on MEL requirements. They will coordinate MEL activities in the designated region (Western, Nyanza or Eastern) of operation.In addition, the MEL Coordinator is expected to contribute fully to the overall objectives of the KCDMS activity, conducting him/herself in a proper manner at all times as a representative of the program, and is responsible for the safe keeping and care of program assets assigned to his/her care.
Responsibilities
1. With the support of MEL Manager, work with implementing team to develop intervention results frameworks including indicators and monitoring plans and take responsibility for implementation.2. With support of MEL Manager, and database specialist, work with grantees on building and managing their data management platforms according to the KCDMS database management system guidelines and grants agreement requirements.
3. Play a key role in the capture and use of both explicit knowledge (available from data gathered and recorded for monitoring and reporting) and tacit knowledge (that held internal to an individual) for organizational learning and decision-making, and to manage information flow between staff at all levels.
4. Work closely with the technical team to ensure that they document all data (both qualitatively and quantitatively) in line with the program’s M&E framework and guidelines for tracking the transformation process and ensures that all such data and information is posted correctly.
5. Enter monitoring data into project database, perform regular data quality checks and take necessary corrective action to ensure that data input into the KCDMS MEL database is accurate.
6. Conduct preliminary analysis of data on a monthly and quarterly basis to identify trends, and to determine if regional targets are being met.
7. Undertake field visits and participate in project events to directly observe project progress and to interact with beneficiaries to gain a better understanding of the picture presented from monitoring data collected, noting changes not explicitly covered in project performance monitoring plan
8. Prepare monthly, quarterly and annual data reports for submission to KCDMS management team in Nairobi. Prepare monthly reports highlighting progress in implementation of individual work plan.
9. Document stories to demonstrate project successes and challenges.
10. Coordinate evaluation activities with support from project team for the respective area of operation. Responsible for the collection and interpretation of information gathered and ensures that all information is collected in a valid, reliable, and timely manner.
11. Conduct field support visits on project activities to observe proper and timely implementation and to determine if those activities conform to project objectives and targets.
12. Provide technical assistance to KCDMS staff members and partner organization staff at the regional level in the utilization and management of monitoring and impact assessment tools.
13. Familiarize him/herself with the KCDMS gender and natural resources management mainstreaming plans to ensure they are incorporated into their daily monitoring operations.
14. Work as a team member with the Regional Coordinator and sector staff to coordinate program activities, effectively utilize project equipment and resources, and to communicate well with multi-program actors on common message and united assistance.
15. Contribute to the preparation and drafting of the regional MEL components of the quarterly and annual reports and any other project publications as required.
16. Contribute to the preparation of the annual implementation plan with the MEL Team and use it to monitor and report on results.
17. Perform any other duties as may be required by the MEL Manager and Director of MEL.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 3 years
Required languages:
English (Spoken: fluent | Written: fluent)
