Job Summary
Office Administration Internship
Minimum Qualification:Bachelor
Experience Level:Graduate trainee
Experience Length:No Experience/Less than 1 year
Job Description
Title:Office Administration Intern
Hours:20 hours per week (schedule
flexible during 9am-5pm hours)
Duration:3-12 months
Location:Upper Hill, Nairobi
Compensation:Stipend of 7500 KES per month
Reports to:Nairobi Sales Office manager
Application
Deadline:5th November 2020
Internship
Responsibilities:
Data Management
• Add customer data into our online Customer Management System and Hub spot
• Updating Daily production Summary google sheet.
• Maintain correct and up-to-date information on the Customer Management System
• Perform customer data inquiries as requested by staff
• Organize and file customer paperwork in a professional manner
Procurement
• Contact potential suppliers of necessary marketing and office materials to receive quotations and payment terms
• Recommend suppliers to the Operations Coordinator and negotiate pricing on the company’s behalf
Inventory Management
• Keep detailed records of all incoming and outgoing stock in the company inventory in the office and warehouse.
• Reconcile inventory records against invoices and the customer management system on a weekly basis.
• Filling of all office document
Other tasks as assigned by Nairobi sales office manager
Qualifications for the Internship:
• University undergraduate or recent graduate seeking professional work experience
• Knowledge of HubSpot Management preferred.
• Highly experienced in Microsoft Word & Excel
• Fast typist who pays attention to and corrects errors
• Professional and friendly phone skills while interacting with customers, suppliers and colleagues
• Able to successfully negotiate the best possible price with suppliers
• Highly organized and responsive to tasks assigned
• Reliable and trustworthy
• Able to work independently on tasks assigned with minimal supervision
• Fluent in English & Kiswahili
Benefits:
• Professional experience with several key functions of a growing company
• Mentorship and support to develop your skillset
• An opportunity to create professional contacts and interact with high-level decision makers
• Flexibility to shape your own experience
• A chance to make a positive impact on our environment and the lives of our customers
To Apply:
Send email with a cover letter and
short resume of not more than 2 pages