We are an increasingly sophisticated, highly intricate organization with many moving parts. Sanergy seeks accomplished, driven individuals who will make substantive contributions to the organization. We currently seek an Office Assistant.
Key Duties and Responsibilities
Responsible for maintaining a professional physical appearance of the company and ensuring that all electronic information (TV) being displayed to visitors and teammates is current and relevant.
Ensuring a wellfunctioning office by conducting line tours daily and informing the Assistant Manager if there are any issues.
Perform general office clerk duties – Coordinating courier services
Maintaining office equipment (Printers and Projectors) and if there are any issues escalate to the IT team.
Managing office cleaners and ensuring that they follow their daily schedule.
Implementation and maintaining a filing system for all administration related documents
Maintain all Administrative trackers, and ensure that the trackers at any one time are uptodate
Manage and coordinate all maintenance office related issues by collaborating with the Maintenance team to resolve the issues within 24 hours if they are high priority. Inform teammates of the maintenance issues by posting what the issue is, when it will be resolved and what to use in the meantime. Once the maintenance issue has been sorted out, then notify teammates.
Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items.
Raise administrative related PRs and liaise with procurement partners to ensure that PRs are approved and payment processed on time to avoid discontinuation of service.
Assist HR/Admin team in filling staff documents
Collaborate with different stakeholders within the company office space when assistance is required.
Conference/Meeting Room management (scheduling, resolving conflicts, WiFi access, maintenance)
Provides support and assistance to coworkers and other departments as requested by supervisor
Maintain effective working relationships through treating your colleagues with respect
Report any unresolved misunderstandings to your Supervisor or Talent Partner Provide support and assistance to colleagues and other departments
Act as point of contact for any queries, screen all incoming calls courteously redirecting/transferring calls to respective teammates, screen all visitors to determine the purpose of their business within the premises and use discretion as to whether they can be granted access or whether they need an appointment.
Openly share ideas to improve processes during scrum/team meetings and other meeting sessions with other departments be open and curious about ideas and willing to try and test new ideas when asked and provide feedback. Proactively ask or seek clarification from supervisor on any areas of work that are unclear
Participate in new improvements initiatives as assigned by the supervisor
Use and handle assigned company assets as per set policy
Perform any other duties any may be assigned by the supervisor as needed
Qualifications
Diploma/Degree in Business Administration
Experience using Microsoft Office Packages
More than 1 year of experience in an admin related role
Experience working in a fastpaced environment will be an added advantage
