Job Summary
Homes Universal Ltd is seeking to engage a dynamic individual for a Personal Assistant (PA) position to Managing Director (MD) position.
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:5 years
Job Description
PA To Managing Director Job in a Real Estate Company
in Westlands, Nairobi.
He/She
will be responsible for management of the MD’s office matters while conducting
all administrative duties in order to ensure the smooth flow of work and
activities within the office and promoting good relations with External
Clients/Guests, Departmental Heads and other employees.
Responsibilities.
Ensuring that all correspondence (both
incoming and outgoing) are disseminated and processed accordinly.
Ensuring effective dissemination of MD’s
information and instructions within various subsidiaries.
Handling incoming calls/Texts and
confidential matters and disseminating leads accordingly.
Maintaining optimal relationships with MD’s
Guests/Visitors and Business partners at all times.
Ordering of stationeries and other purchases
for MD’s office.
Preparing required documentation in a timely
manner and submitting to relevant authorities and follow up to ensure they are
issued.
Processing of MD’s business travel
applications when and follow up for validation of same.
Documenting and distributing minutes from
meetings and follow up on action points from responsible parties.
Verifying documents for MD’s signing as
presented by respective parties within the company.
Booking meetings appropriately and in
agreement with the MD.
Ushering in and handling guests/visitors as
per the MD’s scheduled diary.
Preparing meetings for the MD by ensuring
availability of refreshments if required.
Receiving on behalf of MD and disclose all
gifts as received from vendors and external parties.
Routinely follow up and brief the MD on
scheduled events and projects.
Educational Level
Minimum of Bachelor’s degree in PR,
Administration, Customer Relations, Secretarial Studies or other related
courses.
5 years’ experience in a busy environment.
Relevant Diploma course will be an added
advantage
Well versed in MS Computer packages i.e. Word/Outlook/
Excel/ PowerPoint.
Personal
Attributes
High
Degree of Integrity and Confidentiality
Capable of working under minimum supervision
Hardworking, resilient and pro-active
Excellent communication skills – both written
and spoken
Excellent interpersonal skills
Mature – able to engage Senior Management and
VIP guests
Good organizational skills
Good multitasking skills
How
to Apply
Interested applicants who meet the above
requirements are advised to submit their applications through BrighterMonday on
or before15th December, 2019.Only shortlisted candidates
will be contacted.
PA To Managing Director Job in a Real Estate Company
in Westlands, Nairobi.
He/She
will be responsible for management of the MD’s office matters while conducting
all administrative duties in order to ensure the smooth flow of work and
activities within the office and promoting good relations with External
Clients/Guests, Departmental Heads and other employees.
Responsibilities.
Ensuring that all correspondence (both
incoming and outgoing) are disseminated and processed accordinly.
Ensuring effective dissemination of MD’s
information and instructions within various subsidiaries.
Handling incoming calls/Texts and
confidential matters and disseminating leads accordingly.
Maintaining optimal relationships with MD’s
Guests/Visitors and Business partners at all times.
Ordering of stationeries and other purchases
for MD’s office.
Preparing required documentation in a timely
manner and submitting to relevant authorities and follow up to ensure they are
issued.
Processing of MD’s business travel
applications when and follow up for validation of same.
Documenting and distributing minutes from
meetings and follow up on action points from responsible parties.
Verifying documents for MD’s signing as
presented by respective parties within the company.
Booking meetings appropriately and in
agreement with the MD.
Ushering in and handling guests/visitors as
per the MD’s scheduled diary.
Preparing meetings for the MD by ensuring
availability of refreshments if required.
Receiving on behalf of MD and disclose all
gifts as received from vendors and external parties.
Routinely follow up and brief the MD on
scheduled events and projects.
Educational Level
Minimum of Bachelor’s degree in PR,
Administration, Customer Relations, Secretarial Studies or other related
courses.
5 years’ experience in a busy environment.
Relevant Diploma course will be an added
advantage
Well versed in MS Computer packages i.e. Word/Outlook/
Excel/ PowerPoint.
Personal
Attributes
High
Degree of Integrity and Confidentiality
Capable of working under minimum supervision
Hardworking, resilient and pro-active
Excellent communication skills – both written
and spoken
Excellent interpersonal skills
Mature – able to engage Senior Management and
VIP guests
Good organizational skills
Good multitasking skills
How
to Apply
Interested applicants who meet the above
requirements are advised to submit their applications through BrighterMonday on
or before15th December, 2019.Only shortlisted candidates
will be contacted.
