Personal Assistant To The Chief Executive Officer

Educational
• Must possess a Master’s degree in either Public Health, Epidemiology,Law, Social Sciences, Business Management, Public Administration,

Public Relations, Communication or any other relevant degree.

• Must have a Bachelor’s Degree in relevant field.

• Applicants who demonstrate High level Proficiency in Computer

keyboard operations and transcription skills shall be accorded an

added advantage.

Experience

• Minimum seven (7) years relevant experience gained in providing
support to top executive and senior management

Key competencies • Considerable tact and poise including excellent communication and

interpersonal skills and the ability to establish and maintain good

working relationships with people from diverse backgrounds.

• Ability to maintain excellent public relations through courteous

responses to inquiries and provide information within scope of

responsibility.

• Effective time management skills and the ability to priorities

workloads and work within tight deadlines.

• Ability to maintain confidentiality of privileged information and to

ensure absolute discretion and sensitivity to confidential matters.

• Ability to produce consistently high-quality work in an intensely

pressurized office environment.

• Ability to perform a variety of important sometimes urgent,

confidential, and complex tasks with constantly changing priorities for

top executives.

Responsibilities

• Maintain efficient and effective communication channels between the Office of the ChiefExecutive Officer; the Council Chairperson; Council members; other departments and external

customers to ensure professional interface and superior customer service

• Maintain the Chief Executive Officer’s calendar and schedule of appointments, screen requests

for meetings, synchronize office and personal diaries to ensure that appointments do not overlap.

• Coordinate the preparation of both local and international itineraries for the Chief Executive

Officer; confirm travel bookings, freight and hotel reservations

• In charge of the preparation of board agenda documents and circulation

• Coordination of logistics and administrative support towards organization of meetings convened

by the Chief Executive Officer

• Plan and manage special assignments

• Draft routine correspondence and reports; proofread a wide variety of general reports, letters,

and memos and independently compose correspondence on routine administrative matters

• Handle routine matters personally and determine and forward priority matters to the Chief

Executive Officer or appropriate officers accordingly

• Handle enquiries and complaints, brief the Chief Executive Officer of sticky and unresolved

issues requiring prompt decision-making to ensure customer satisfaction

• monitor and control office expenditure

• Attend meetings; take notes or minutes as per the Chief Executive Officer’s instructions

Job Requirements
Required education

Required relevant work experience

Required languages: