Personal Assistant To The Director

Personal Assistant Qualifications;• Must have a Bachelor’s degree in Accounting or Economics.

• A postgraduate degree (MBA) will be an added advantage.

• Minimum Three (3) years’ experience in a similar position in a busy environment.

• Excellent planning and organizing skills.

• A pleasant personality with positive attitude.

• Outstanding communication skills.

• Discreet, confidential and with high level of integrity.

• Demonstrated ability to work and deliver effectively under pressure.

• Mature and able to work effectively with teams.

Responsibilities

• Manage the Director’s diary, assessing the priority of appointments.• Communicate and handle incoming and outgoing communications on behalf of the Director

• Greet visitors graciously and in a professional manner, create a good personal image through a neat, professional appearance and a positive, cheerful attitude.

• Research and information gathering – writing a report on researched and gathered information.

• Minute taking and distribution of any important communication to members of staffs.

• Manage travel arrangements for the Director whenever undertaking business trip (including visas/accommodation).

• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director /or on behalf of the Director, or other staff as appropriate.

• Maintain Director’s office systems, including data management and filing as well as Maintain records of Companys’ documents.

• Screen calls, inquiries and requests, and deal with them when appropriate

• Assist the Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.

• Produce documents, briefing papers, reports and presentations for the Director.

• Handle enquiries and complaints, brief the Chief Executive Officer of sticky and unresolved issues requiring prompt decision-making to ensure customer satisfaction

• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

Job Requirements
Required education

Required relevant work experience

Required languages:
Mandatory attachments
Please have a scan or photo of these documents ready when you start the application:
Self-prepared CV file