Department: Finance and Administration
Reports to: Director
RESPONSIBILITIES:
Supplier Management
Oversee the day to day running and operations of the Procurement and Stores department with keen observation of SLA’S and customers satisfaction
Develop and implement fruitful procurement strategies and effective stores management procedures to deliver within SLA’s in a dynamic environment
Make professional decisions in a fast-paced environment
Estimate and establish cost parameters and budgets for purchases
Create and maintain good relationships with vendors/suppliers and build a network of strong and qualified sub-contractors
From time to time update and improve existing policies in line with company goals and ensure compliance with set guidelines
Examine and test existing contracts and update to meet expected standards
Collaborate with key persons across departments to ensure clarity of the specifications and expectations to deliver shared goals
Perform risk management for supply contracts and agreements
Procurement
Receive Procurement requests (ERP generated) from the business and action by seeking competitive suppliers with the highest quality products and services
Using ERP to Analyse and recommend approval of the ordering of necessary goods and services
Finalize purchase details of orders on and deliveries ensuring full documentation of the process using Focus
Ensure goods and services are received as per contract/LPO and updated on ERP
Liaise with Finance department or efficient payment of suppliers and sub-contractors
Lead in the implementation of the inventory management module and collaborate to devise efficient logistical plans
Reporting
Track and report key functional metrics to reduce expenses and improve effectiveness: Stocks, Delivery timelines, Performance against `SLA, Requests Tracker, Tracker for exceptions, market price comparisons,
Receiving and reviewing receipts, Invoices, Delivery Notes and all procurement related document
Oversee Daily and correct posting of all accounting transactions i.e. GRN’s, and Purchase Vouchers
Champion in the development of the procurement record-keeping, filing and reporting system in line with `ISO standards
QUALIFICATIONS:
Five (5) years minimum work experience in procurement
BSc degree in Business Studies with major in Procurement/Supply chain management, logistics or business administration (or equivalent)
Experience in using financial ERP is an added advantage.
Competencies:
Goal oriented individual who is self-motivated and a team player
Proven working experience as a procurement manager
Innovative person with the ability to exercise sound judgement and make decisions based on accurate and timely analyses
Knowledge of sourcing and procurement techniques as well as ingenuity in “reading” the market trends
Skilled negotiator with an aptitude in decision-making and working with numbers
Strong leadership capabilities
Our client in the construction and renovations sector is looking to recruit a Procurement and Stores Manager
