Procurement Assistant At Oloolaiser Water Company

Reporting To: Procurement and Supplies Officer
Department: Procurement
Job summary: To ensure efficient procurement and distribution and distribution of stores, disposal of unserviceable and or obsolete stores.
Job Grade 6 (I)

Key Tasks
Assisting the Procurement Officer in running the Procurement office and handling all procurement roles of the company.
Procuring goods and services for the company through prompt conversion of purchase requisitions to purchase orders.
Managing the quotation process and expediting the delivery of goods and services.
Assisting in supplier pre-qualification and participate in the opening of tenders
Working in conjunction with the line managers to ensure clear specification of goods / services.
Processing purchase requisitions and ensuring they are duly approved by the relevant signatories before converting into purchase orders.
Maintain efficient procurement and distribution and distribution of stores, disposal of unserviceable and or obsolete stores.
Initiates review of procurement policies, regulations and standards.
Reviews re-order levels and monitor the movement of relevant products.
Undertakes marketing surveillance of relevant products.
Establishes linkages with suppliers.
Analyzing requests for quotation.
Tracking purchase orders for approval and forwarding to suppliers.
Prepare budget proposals.
Prepare weekly delivery status progress reports.
Preparing weekly supplier delivery plans for review and implementation
Perform any other duties as assigned.

Requirements for Appointment
For direct appointment to this grade a candidate must have a Diploma in Supplies Management with a minimum of 2 years’ experience Professional Qualifications:
Must be a member of a recognized professional procurement body (KISM)
Must be a licensed practitioner
Knowledge of contract law is an added advantage.
Knowledge of e-procurement systems
Knowledge of Public Procurement and Disposal Act