This is a senior position in the university, and appointment to this position is either on permanent and pensionable terms; or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason
Academic Qualifications
Applicants Must
Have a Bachelor’s degree in Supply Chain Management or Procurement & Supply or its equivalent from a recognized university.
In addition, the candidate must:
• Must have CIPS (Chartered Institute of Procurement and Supplies) Part III
• Have knowledge of ERP (Enterprise Resource Planning)
• Be a registered member and hold current membership status from KISM or CIPS or any relevant professional body.
Experience
Candidates must:
• Have a minimum of five (5) years’ experience in the management of voluminous procurement functions with at least two (2) years at senior level.
• Be of the highest ethical standards, integrity, accountability and professionalism, and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution.
• Have knowledge and ability to use ERP (Enterprise Resource Planning) systems. Knowledge and use of Navision will be an added advantage.
• Knowledge of Procurement laws and regulations
• Have previously served/headed a busy procurement department and demonstrated exemplary work performance.
• Meet requirements of Chapter Six of the constitution of Kenya.
• Candidates should show active involvement in International/Continental/Regional /National/ Local/Community activities.
Responsibilities
The Officer will perform the following duties and responsibilities:
• Develop, Manage and continually review the procurement manual, policies, procedures and programmes in line with changing regulations and policies related to stores functions.
• Compiling management and statutory procurement reports to the relevant bodies as and when required.
• Preparation of tender documents, Request for Quotation (RFQ), Request for Proposals, Expression of Interests etc.
• Sourcing and Contractual management of suppliers, contractors and all service providers.
• Process purchase orders, develop bids and proposals
• Serve as the primary contact for procurement related questions, audits, training, and policy and procedure interpretation.
• Ensure legal compliance by ensuring all purchasing activities follow policy and government regulations.
• Receiving and reviewing purchase requests and ensure purchases are consistent with user needs.
• Liaising with relevant user departments on procurement matters.
• Ensuring all purchases is properly authorized.
• Supervise procurement staff reporting to him/her by allocating tasks and evaluating performance
• Oversee contract development and administration
• Regular review and internal communication of risks and opportunities
• Processing of all procurement contracts.
• Coordinating of disposal of obsolete and idle assets.
• Preparation of quarterly procurement reports.
• Performs any other duties that may be assigned by the immediate supervisor.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 5 years
Required languages:
English (Spoken: fluent | Written: fluent)
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