Program Management Specialist - East & Southern Africa

The East & Southern Africa Program Management Specialist will support the Regional Director East & Southern Africa and the regional Senior staff including Chiefs of Party/Team Leaders as needed. The Program Management Specialist will report to the Regional Director and be part of a regional team that include finance and accounting staff, an administrative assistant, a National Administration and Finance/Operations officer ESAFD and the Deputy Director Operations. The Program Management Specialist undertakes a broad range of program management and personal assistant activities and will support national and regional projects in East & Southern Africa as well as support IFDC’s strategic priorities. S/he will be based at IFDC’s Regional Office in Nairobi, Kenya with occasional travel to support regional projects as and when required.

Responsibilities

Program Management
Provide support to the Regional Director in project management, including monitoring of burn rates, grants, cost-share, consultancies, etc.

Set up monthly project review meetings, take minutes and monitor progress on actions

Lead in the preparation and coordination of documentation (MoUs, Letters of Agreement, Partnership Agreements, etc.) for the formalization of collaboration with partners

Provide support in preparation of contracts for signature in conjunction with relevant IFDC teams at field and HQ level, both from a compliance and technical perspective

Provide support in hiring of consultants (development of scope of work, review of consultants’ submissions) and contracting.

Provide support to projects/programs on any other operational, grant and contract related matters.

Perform any other duties as deemed necessary for the success of the program management or as requested by the Regional Director.

2. Personal Assistant to the Regional Director and 2SCALE Program Director

Coordinate travel arrangements for the Regional Director and 2SCALE Program Director

Maintain incoming and outgoing correspondences, minute-taking at meetings

Organize accurate filing systems – update, archive and maintain project files on the IFDC One drive

Identify projects’ events planning and management needs and provide support and guidance in conjunction with program, communications and events staff

Coordinate materials and logistics for meetings, conference calls, and conferences for the Regional Director

Perform any other tasks related to the function requested by the Regional Director or and 2SCALE Program Director.
Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 5 years

Required languages:
English (Spoken: fluent | Written: fluent)