Program Manager At Still I Rise

Program Management
Work in close collaboration with the Programs Director for the planning, monitoring, and implementation leading the Bogota's planning process.
Ensure monitoring through regular meetings, check ins (field visits if and when needed) and other appropriate instruments, identify existing challenges and potential risks, and relay feedback to the Programs Director
Oversee Bogota's procurement and processes as required based on program implementation's needs
Perform rigorous training needs assessment, develop and organize capacity development training for Bogota's programs' core team
Ensure Bogota's' risk and needs assessment is conducted according to the highest operational standards

Financial Management:
Ensure efficient regular management of Bogota's budget as well as close monitoring of spending, and relay prompt feedback on potential over/underspend to the Programs Director
Work in collaboration with the Finance Department, draft monthly expenditure forecasts/spending plan as well as quarterly expenditure forecasts in compliance with designated requirements
Review and raise appropriate Purchase Requests (PRs) with correct budget codes and in-line with the allocated budget lines

Program Quality (Assurance and Control):
Monitor Bogota's implementation against work plans and overall project objectives, documenting progress and achievements
Identify gaps and manage systems and navigate process improvement areas to enhance the efficiency of inter-departmental work
Ensure the confidentiality and integrity of the information being accessed and report any suspected information security violation and/or breach to the concerned department

Stakeholder Management:
Represent programs with education, safeguarding/protection and relevant stakeholders - as and when needed, to foster ownership of approaches and effective participation in planning and implementation
Coordinate closely with the Ministry of Education including working groups (education, protection, safeguarding)

KEY KPIs for Program and Operations:
Recruitment of junior management and teachers, with the support of the HR Manager
Recruitment of auxiliary staff (i.e. security guard, driver, cleaner)
Supervising supervising the transportation-related matters for staff and students
Supervising and vetting the Organization's suppliers, in coordination with the Supply Chain Manager remotely and Officer on the ground and logistics work on premises with the support of the logistics officer
Operating the organizations' bank account, if so requested
Support the Programs Director and the Supply Chain Manager/ Officer in coordinating external agencies (law firm, accountant) to ensure legal compliance of the Program in the following areas:
Lease agreement or Title Deed for the Property
Obtention of all necessary authorizations from the relevant public authorities,
Construction contract for renovations of the property (where applicable),
All other procurement activities
Establishing strong ties with the relevant public authorities
Establishing, in coordination with the Programs Director and Chief School Officer a recruitment process for the students and beneficiaries of the Organization
Interacting with local stakeholders on behalf of Still I Rise to ensure our program is well received in the hosting community
Identify the vulnerable communities for outreach purposes, and ensure that the Organization can gain access to the designated community
Identify areas for improvement, anticipate risks and coordinate with the Programs Director to ensure the program's implementation of processes by assigning responsibilities, setting milestones, and keeping track of goals and deliverables
Prepare monthly progress reports to be shared with the Programs Director, ensure timely submissions of work plans and other deliverables required by donors and relevant remote departments
Work closely with all remote departments to ensure well-coordinated, streamlined, and professional communication and support towards the achievement of organizational goals
Perform other duties as required
Keep track of all finances and ensure expenditures are in accordance with the workplan and budget, oversee compliance with procurement processes and standards in coordination with Programs and Finance teams
Ensure funds are distributed in accordance with the donor's rules and procedures, while accounting records and supporting documents are processed, organized and archived (soft and hard copies) regularly and in a timely manner
Lead regular monitoring and reporting on financial management aspects: timely forecasting, preparation and execution of procurement plan, budget vs actual, spending analysis and establish cross linkages with work-plan progress
Promote the health and security of the staff of the designated projects by ensuring the application of security guidelines, health and safety in the workplace and healthy living conditions and practices

Requirements:
Requirements And Essential Criteria
Extensive experience of senior leadership duties within schools operating the IB Diploma Programme.
A strong understanding of the IB philosophy and requirements.
Experience in university and careers counselling and networking.
A demonstrated appreciation for student-centered, global-minded, value-driven approaches to education.
Exceptional organizational, communication, and interpersonal skills.
Flexibility to operate in a fast-moving diverse role.
Experience forming and maintaining partnerships with other educational institutions and stakeholders.
Experience with assessment coordination, curriculum design, and professional development planning.
Good IT skills including use of Google Suite.
Fluent knowledge of the English language (written and oral).