HJF Medical Research International, Inc. (HJFMRI) is seeking a Program Manager to support the HJFMRI Regional Office, Nairobi, Kenya. The HJFMRI Regional Office oversees multiple medical research programs including multiple programs and sites in Africa. The incumbent will support the attainment of HJFMRI’s overall goals by providing administrative project oversight in order to maximize the effective use of project resources. Specific areas include: budget and accounting, space management, personnel management, overall management, contracts, and purchasing. Resolves problems and exercises judgment within generally defined practices and policies. The incumbent will support the mission and continued growth of a multi-million dollar internationally based medical research program.
Main Duties and Responsibilities:
Provides administrative and programmatic support, to include the development and formulation of multi-year budget requests, across all sites and activities.
Serve as a point of contact for any of the program stakeholders when requested.
Serve as the primary interface between the donor, sub-awardee and HJFMRI; Liaise and facilitate information flow between program functional areas, scientific advisors, researchers, collaborators and HJFMRI.
Define project plans, goals, deliverables, and deadlines. Ensure required deliverables are completed and submitted on time to the donors.
Collaborate with researchers and the finance team to develop budgets and monitor program expenditures in accordance with approved budgets.
Conduct personnel actions including hiring, training, supervising and conducting annual appraisals of the program staff.
Assist with the preparation of requests for new and existing contracts, grants and proposals.
Coordinate and approve the initiation and processing of purchase orders, supply sources, work orders and maintenance and renovation requests. Authorize invoice payments.
Develop best practices and tools for project execution and management.
Ensure compliance with donor, HJFMRI and all relevant requirements.
Participate in new award kick off meetings.
Perform other duties as assigned by his/her supervisor.
Preferred MA or MSc. in Management, Business or Public Health.
At least 5 years of project planning and management experience.
Experience managing research and clinical trials.
Computer literacy with proficiency in Microsoft applications.
No criminal record.
Required Knowledge, Skills, and Abilities: Knowledge of organizational objectives, office automation; ability to work completely independently; ability to use sound judgment in solving problems; ability to coordinate many complex systems and programs at the same time; excellent communication and interpersonal skills. Experience with international program management desired.