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Programme Accountant

Programme Accountant
Company:

Wwf-Kenya


Details of the offer

Job Summary

The Project Finance Unit serves WWF Kenya as the vital link between programmes, donors, and operations. In doing so we provide financial management, facilitate the flow of funds, support contracting, and apply operational expertise for the effective coordination of programmes, projects and cost centres. We also ensure accountability towards donors.

Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:5 years
Job Description/Requirements

Major function

Timely
capturing of data into the financial management system. Timely
preparation and presentation of all financial reports to the programme
managers for submission. Assist Programme managers in the preparation of
the annual programme budget. Preparation and support for internal and
external financial audits.

Roles and responsibilities

Financial Strategy and Planning
· Participates in financial strategy discussions and reviews and pro-actively supports all areas of operations;

Project Budgeting and Management
·
Prepares accurate project budgets and sufficiently detailed budget
justifications incorporating all relevant cost components while ensuring
consistency with the proposed activities
·
Ensures that project budgets are in conformance with organisational and
donor requirements/formats and that these are timely prepared for
necessary reviews/checks prior to submission
·
Undertakes rigorous budget management and monitoring over the period of
project implementation by ensuring proper tracking of expenditures
against approved budgets.
·
Ensures that all project cost expenditures are supported by adequate
documentation in line with statutory, organisational and donor
requirements.
·
Maintains safe custody of project related expenditure – receipts,
vouchers, contracts and all project records in a neatly filed and easily
retrievable manner.
· Takes responsibility for training relevant staff on specific donor rules and regulations for necessary adherence
·
Ensures real time updates of al cost expenditures in the Financial
system in order for the purposes of generating accurate budget versus
actual reports for use in decision-making on a monthly basis;
·
Provides sufficiently detailed analysis of projects’ budget versus
expenditure variances incorporating budget holders input to aid in
decision making
· Jointly with the budget holders prepares forecasts and projections for internal and donor monitoring
· Manages the treasury/cash call process with donors to ensure that projects have sufficient liquidity
·
Institutes risk mitigating measures particularly to counter the effect
of real and potential forex losses during the life of the project
·
Ensures timely and accurate preparation and submission of financial
reports related to programmes/projects to donor based on the contractual
expectations;
·
Manages any specific donor reporting requirements such as
match-funding/co-financing in order to meet the donor expectations
without adverse effect to the organisation
· Prepares and maintains updated ledgers and inventories of supplies and non-expendable property for programmes;
· Manages the close-out process for projects ensuring that all financial records are up-to-date upon project completion;
· Compiles information for internal and external auditors, as required;

Procurement, Sub-grants and Payments
·
Ensures efficient preparation and management of outgoing grants and
contracts, including review of sub-grantee financial reports and timely
posting into the financial system
·
Undertakes assessments of existing and potential partnerships to
identify and determine the mitigating measures that should be put in
place
·
Jointly with the supervisor, develops a supportive supervision plan to
address noted areas of concern in the sub-grantee control environment
· Closely monitors the performance of sub-grantees and provides training as and when required
· Undertakes field monitoring visits to sub-grant offices for training or physical review of documents vis-à-vis reports
· Compiles and verifies requests for direct payment and/or advance relating to programme activities;
·
Verifies and approves payment vouchers, petty cash vouchers and
suppliers’ invoices related to various projects under designated
programmes including per diems;

Financial Operations and Controls
·
Ensures timely and accurate preparation of reconciliations relating
bank accounts, partners accounts or other accounts as assigned;
·
Performs accurate and timely financial performance reviews, risk
management and ensures action plans and corrective measures are
implemented across programme areas;
·
Ensures programme compliance with regulatory requirements; and manages
relationship with external stakeholders for strategic advantages;
· Ensures prompt cash calls to the donor and disbursements of funds to ensure the smooth flow of project activities

Key Skills/ Competencies
Strong planning and financial management skills
Sound knowledge and experience with donor rules and regulations (EU, USAID, DANIDA etc.);
Knowledge of Accounting software (knowledge of an ERP systems is an added advantage);
Ability to optimize operations, reduce costs, improve service quality, and develop partnerships Budgeting skills and Budget management skills;
Effective skills in sub-grant management
Interpersonal skills and the ability to communicate effectively at all levels (written and verbal);
Self-starter with strong organizational skills
Leadership and people management skills.
Capacity Building & Training skills
Has an affinity with the vision of WWF-Kenya and adheres to WWF Kenya’s values.

Required Qualifications:
Bachelor’s degree in a Business field such as accounting, finance, strategic management, business, economics etc.;
CPA (K) / ACCA and a member of a professional body in good standing;

Experience:
Minimum
of 5 years of experience in programme/projects finance and accounting
& reporting, within an international organization with complex donor
requirements or a multinational company.

Working Relationships
Internal: Interacts
with the Executive Director, Chief Finance Officer, Heads of
Departments, Finance & Operations staff and All WWF Kenya staff.

External:
Interacts with Regional WWF Staff, WWF Network, Government Ministries
and department, Civil Society Organizations, Service Providers and
Suppliers, Regulatory Bodies and Other Conservation Agencies

This
job description covers the main tasks and responsibilities and conveys
the spirit of the sort of tasks that are anticipated to be undertaken
proactively. Other tasks may be assigned as necessary according to
organizational needs.

How to apply
Kindly apply with your CV and cover letter as one file with the Job Title of Position Applied for on the subject line to the HR & Administration Manager, WWF-Kenya:**********o be received not later than23rd December 2020. We will not accept applications without a CV and covering letter.

Work permit restrictions may apply.
Kindly note that only shortlisted candidates will be contacted.
WWF Kenya is an equal opportunity employer and is committed to having a diverse workforce.
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Requirements

Programme Accountant
Company:

Wwf-Kenya


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