Bachelor’s degree in a Business field such as accounting, finance, strategic management, business, economics etc.;
CPA (K) / ACCA and a member of a professional body in good standing;
Experience:
Minimum of 5 years of experience in programme/projects finance and accounting & reporting, within an international organization with complex donor requirements or a multinational company.
Responsibilities
Financial Strategy and Planning
· Participates in financial strategy discussions and reviews and pro-actively supports all areas of operations;
Project Budgeting and Management
· Prepares accurate project budgets and sufficiently detailed budget justifications incorporating all relevant cost components while ensuring consistency with the proposed activities
· Ensures that project budgets are in conformance with organisational and donor requirements/formats and that these are timely prepared for necessary reviews/checks prior to submission
· Undertakes rigorous budget management and monitoring over the period of project implementation by ensuring proper tracking of expenditures against approved budgets.
· Ensures that all project cost expenditures are supported by adequate documentation in line with statutory, organisational and donor requirements.
· Maintains safe custody of project related expenditure – receipts, vouchers, contracts and all project records in a neatly filed and easily retrievable manner.
· Takes responsibility for training relevant staff on specific donor rules and regulations for necessary adherence
· Ensures real time updates of al cost expenditures in the Financial system in order for the purposes of generating accurate budget versus actual reports for use in decision-making on a monthly basis;
· Provides sufficiently detailed analysis of projects’ budget versus expenditure variances incorporating budget holders input to aid in decision making
· Jointly with the budget holders prepares forecasts and projections for internal and donor monitoring
· Manages the treasury/cash call process with donors to ensure that projects have sufficient liquidity
· Institutes risk mitigating measures particularly to counter the effect of real and potential forex losses during the life of the project
· Ensures timely and accurate preparation and submission of financial reports related to programmes/projects to donor based on the contractual expectations;
· Manages any specific donor reporting requirements such as match-funding/co-financing in order to meet the donor expectations without adverse effect to the organisation
· Prepares and maintains updated ledgers and inventories of supplies and non-expendable property for programmes;
· Manages the close-out process for projects ensuring that all financial records are up-to-date upon project completion;
· Compiles information for internal and external auditors, as required;
Procurement, Sub-grants and Payments
· Ensures efficient preparation and management of outgoing grants and contracts, including review of sub-grantee financial reports and timely posting into the financial system
· Undertakes assessments of existing and potential partnerships to identify and determine the mitigating measures that should be put in place
· Jointly with the supervisor, develops a supportive supervision plan to address noted areas of concern in the sub-grantee control environment
· Closely monitors the performance of sub-grantees and provides training as and when required
· Undertakes field monitoring visits to sub-grant offices for training or physical review of documents vis-à-vis reports
· Compiles and verifies requests for direct payment and/or advance relating to programme activities;
· Verifies and approves payment vouchers, petty cash vouchers and suppliers’ invoices related to various projects under designated programmes including per diems;
Financial Operations and Controls
· Ensures timely and accurate preparation of reconciliations relating bank accounts, partners accounts or other accounts as assigned;
· Performs accurate and timely financial performance reviews, risk management and ensures action plans and corrective measures are implemented across programme areas;
· Ensures programme compliance with regulatory requirements; and manages relationship with external stakeholders for strategic advantages;
· Ensures prompt cash calls to the donor and disbursements of funds to ensure the smooth flow of project activities
Job Requirements
Required education
Required relevant work experience
Required languages:
