Tuesday, 13:32 Ad ID3066713
Programme Assistant, British Embassy Mogadishu - Nairobi Office A2 (15/21 NR)
Nairobi CBD Nairobi Details Number of Positions 1 Years Experience 2 years Minimum Qualification Bachelor Job Level Mid level Work Type Contract Company Industry Government Employer British High Commission Description
The successful candidate will be part of the BEM Counter Terrorism team providing administrative and project support, to include monitoring project expenditure, developing and maintaining mechanisms and systems to monitor spend versus forecast and delivering value for money within an overall programme budget.
Job Category
Foreign, Commonwealth and Development Office (Policy & Political roles)
Job Subcategory
Political
**Job Description (Roles and Responsibilities)
Main purpose of job:**
The successful candidate will be part of the BEM Counter Terrorism team providing administrative and project support, to include monitoring project expenditure, developing and maintaining mechanisms and systems to monitor spend versus forecast and delivering value for money within an overall programme budget.
Roles and responsibilities:
Working to support the Counter Terrorism (CT) team, the successful candidate will be responsible for managing project related resources and information. They will report to the CT Programme Officer based in Nairobi.
Administration 50%
• Manage and coordinate logistics for project/programme related training activity, team meetings, events, visits and workshops including organising flight, transport and hotel bookings;
• Provide secretariat support to programme boards including coordinating meetings, collating and distribution of meeting papers, circulating the agenda and drafting minutes as required.
• Provide administrative support to the programme teams during compliance and programme reporting by preparing data/material needed for routine reporting to seniors and other stakeholders. Manage the programme’s calendar to ensure key programme deadlines are met.
• Liaise with colleagues in the Counter Terrorism programme team (London), East Africa Desk (CTD London) and Regional Lead to facilitate progress on issues of interest to the programme.
Finance 40%
• Manage and monitor project expenditure and maintain financial and progress reports. Review and process expense claims and invoices for both programmes, manage the reconciliation of expenses with the forecasts, review implementing partners’ activity based budgets and provide data from FCDO accounting system and implementing partners for the monthly financial reporting requirements;
• Provide end to end support for procurement activity including fulfilling prism related responsibilities such as requisitioning, receiving, and troubleshooting invoices on hold, processing payment of supplier invoices and providing data for financial reporting requirements;
• Maintain records and information on programmes activities and expenditure;
Programme 10%
• Act as initial point of contact for project/programme related enquiries for project-related enquiries;
• Occasional travel to Mogadishu to support programme delivery with HMG partners as well as external stakeholders.
Resources managed (staff and expenditure):
The job holder will work collaboratively with the programme officer to take responsibility for the financial management of the programme budget, which is set each year.
Essential qualifications, skills and experience
Experience of working in a project or programme environment particularly financial and budget management skills, strong administrative and organisation skills including working knowledge of Microsoft Excel, Word and Power Point. Able to work under minimum supervision.
Due to the nature of the role, security clearance to OFFICIAL-SENSITIVE is a requirement.
Desirable qualifications, skills and experience
Formal qualification or professional accreditation in project management would be an advantage.
Required competencies
Making Effective Decisions, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service
Application deadline
19 July 2021
Grade
A2 (L)
Type of Position
Fixed Term, Fixed term, with possibility of renewal
Duration of Post
12 months
Region
Africa
Country/Territory
Kenya
Location (City)
Nairobi
Type of Post
British High Commission
Salary
KES 156,135.36
Start Date
1 September 2021
Other benefits and conditions of employment
Learning and development opportunities:
CSSF Programme Managers’ Course
FCDO Contract Management Course
Prism-based Purchase-To-Pay (Requisitioning and Receiving) Training
SAFE+ Training
Working patterns: Monday to Thursday 07H15-16H00 and Friday 07H45-13H00.
Additional information
• Due to COVID 19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimize any disruption.
• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British High Commission will never request any payment or fees to apply for a position.
• Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
• It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
• Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates.
• Please log into your profile on the application system on a regular basis to review the status of your application
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