EducationHigh school diploma or equivalent is required.
Work ExperienceA minimum of five years of work experience in programme or project administration, technical cooperation or related area is required.Experience in working with an ERP system is required
Experience in SAP/Umoja (specifically travel, requisitioning and budget) is desirable
Experience in working with a talent management system (e.g. Inspira) in the United Nations system or in an international organization is desirable.
Working experience in an international organization or the United Nations system is desirable.
LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Responsibilities
ResponsibilitiesWithin assigned authority, the incumbent will be responsible for the following duties:
• Assist in the coordination of programme/project planning and preparation work for, typically, a medium-size and complex component of the departmental programme/project initiatives; monitor status of programme/project proposals and receipt of relevant documentation for review and approval.
• Compile, summarize, and present basic information/data on specific programmes/project and related topics or issues.
• Review project documents especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
• Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.
• Serve as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions in particular in the area of human resources, travel and budget/finance.
• Compile, summarize and enter data on project delivery; draft related status reports, identifying shortfalls in delivery, budget overruns, etc., and bring to the attention of management.
• Draft correspondence on budget-related issues and prepare and update periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
• Provide general office assistance; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintain files/records; organize meetings, workshops; handle routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.
• Provide guidance/training to new/junior staff.
• Generate a variety of standard statistical and other reports, work orders, etc., using various databases including SAP/Umoja and Profi.
• Perform other work-related duties as assigned.
Job Requirements
Required education
: Diploma, Associate's degree
Required relevant work experience
: 5 years
Required languages:
English (Spoken: fluent | Written: fluent)
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