Job Summary
To ensure accurate financial accounting & reporting of the financial progress of projects, investigate variances, post expenses, and ensure that various projects billings are issued and payments made in accordance with WWF Kenya financial policies and procedures.
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:3 years
Job Description/Requirements
Position title:Project Accountant
Reports to:Amboseli/Chyulu Sub-landscape Coordinator
Supervises:None
Location:Loitokitok
Major function
To ensure accurate financial accounting & reporting of the financial progress of projects, investigate variances, post expenses, and ensure that various projects billings are issued and payments made in accordance with WWF Kenya financial policies and procedures.
Roles and responsibilities
Management of Staff advancesPrepares and verifies travel documentation and payments of staff advances and other allowances related to project activities
Reviews staff surrenders for accuracy & completeness before posting into the organization’s accounting software
Carries out monthly staff account reconciliation & issue staff account statements on a monthly basis
Management of accounts payablesReviews all invoices & ensures that all necessary support documentations are provided prior to posting in the accounting ledger
Makes payments to suppliers through the organization’s banking platform in accordance with WW-Kenya finance policy
Carries out supplier reconciliation on a monthly basis and resolves any disputes within the shortest time possible
Project accounting & reportingCreates project accounts in the accounting system and maintains project-related records, including contracts and change orders
Performs accurate transfer of expenses into and out of project-related accounts
Reviews weekly timesheets for work related to projects
Verifies and approves payment vouchers, petty cash vouchers and suppliers’ invoices and account totals related to the project
Ensures prompt and effective investigation of project variances and submits variance reports to Programme Accountant
Closes out projects accounts upon project completion
Prepares and submits donor financial reports related to project
Visits grant implementing partners to provide support & ensure compliance in grant spending and reporting
Petty Cash ManagementVerifies all petty cash vouchers for accuracy & completeness
Posts petty cash expenses in the accounting ledger
Prepares a monthly reconciliation of the petty cash account
Bank ReconciliationEnsures that all bank transactions are posted in the accounting ledger
Carries out a monthly bank reconciliation within the stipulated timelines
Cash ManagementIn conjunction with the programs team, prepares a monthly cash forecast for the landscape office
Ensure adequate cash balances for Mobile money & bank accounts
Filing & archivingFiles and archives all accounting & supporting documents appropriately
Other dutiesAssists in donor, internal & external audits
Month end reporting-participate in month end closure of accounts as assigned
Any other duties as may be assigned
Key Skills/ CompetenciesStrong financial management, corporate risks management and capital project appraisal skills;
Sound knowledge of donor compliance regulations;
Exceptional customer focus,
Interpersonal skills and the ability to communicate effectively at all levels;
Knowledge of Accounting software and (knowledge of an ERP system presents an added advantage;
Ability to optimize operations, reduce costs, improve service quality, build new business and forge loyalty with clients, vendors and external business partners;
Demonstrated initiative and the ability to work effectively within resource and time constraints;
Budgeting and Budget Management skills
Demonstrated ability to conceptualize, plan and implement strategic initiatives within the context of conservation, natural resource management, international development, and/or other related fields.
Required Qualifications:Bachelors degree in Business field such as accounting, finance, strategic management, etc.,
CPA III
Experience:3 years of experience in projects finance and accounting & reporting;
Experienced in financial budgeting and strategy; business evaluation and advice, risk management and corporate governance, managed statutory requirements¸ financial accounting and reporting;
Working Relationships
Internal:interacts with Heads of Departments, Finance & Operations staff and All WWF Kenya staff.
External:Interacts with WWF Network, Government Ministries and department, Civil Society Organizations, Service Providers and suppliers, Regulatory Bodies and Other Conservation Agencies
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs
How to apply?
Please apply with your CV and cover letter as one file with the Job Title of Position Applied for on the subject line to theHR & Administration Manager, WWF- Kenya:**********o be received not later than15th May 2021. We will not accept applications without a CV and cover letter.
Work permit restrictions may apply.
Kindly note that only shortlisted candidates will be contacted.
WWF Kenya is an equal opportunity employer and is committed to having a diverse workforce.
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