The Project Accountant also supports the project partners including the producer organizations in financial management through participating in due diligence processes, capacity building of organizations in financial management processes and supporting the tracking of their contributions to ensure the project adequately reports on these to the donor.
Responsibilities
Project Financial Management (30%)
Work closely with Project Manager and the project team s to ensure that project finance and assets are well managed.
Analyse expenses and present financial reports on monthly basis to the Project Manager and to the Director of Programme and Finance Director.
Participate in the annual planning and development of budgets and their monthly review and tracking.
In conjunction with Project team undertake a monthly analysis of variance and activities and present to the Project Manager and Director of Programmes.
Assist the Project Manager and project staff in monthly explanations of variances in line with approved budgets.
Review projects and staff payment request to ensure sound financial management systems of Heifer finance policy is adhered to on a daily basis.
Collect and Collate Catalytic leverage funds (CaLF) in conjunction with the Livestock officer and Business officers.
Oversee and ensure proper management and documentation of project assets in line with laid down Heifer policies.
Processing of Accounting information (30%)
Ensure financial transactions are input into Agresso system by the 3rd of subsequent month to facilitate timely internal and external reporting.
Ensures that all the project financial transactions are input into agresso system by 3rd of the subsequent month to enable generation of financial reports.
Work closely with the Director of Finance and the Senior Accountant to ensure books of accounts are closed on 10th of the following month and the project monthly reports are generated.
iMonitor the project petty cash imprest in line with cash management controls.
Monitoring of Project Budgets ( 20%)
Monthly, quarterly monitoring of burnt rates against both Heifer and the donor project budgets to ensure efficient and effective management of all financial activities as planned in project forecast.
Monitor the HHK project budget on monthly basis, prepare monthly reports by 10th of the subsequent month.
Hold 12 monthly and 4 quarterly meetings every year with the Project Manager, Director of Programmes and Director of Finance to analyse project spending against the forecast budgets and provide explanations for significant variances.
Undertake 4 quarterly support visits to project partners review, audit and assess how project funds are utilized and provide support for capacity building of the partners and give advice on how to keep books of accounts.
Participate in organizing donor records, and ensure internal controls are maintained on a daily basis.
Participate in Risk Management (20%)
Ensure that Heifer Financial policies are adhered to at all times.
Ensure that all payments and commitment are in line with Heifer policies and properly approved by relevant authorities.
Monitor and update the key partner risks issues as identified in the pre-award assessment and ongoing assessments and generate quarterly risk reports.
Maintain sound financial management systems, and provide administration support to project on a daily basis
Ensure that all payments are fully supported and approved appropriately i.e. field trip reports, LPOs
In cases of suppliers, ensure that the relevant procurement processes are always adhered to where necessary.
Participate in Implementing global procurement policies.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 5 years
Required languages:
English (Spoken: fluent | Written: fluent)
