Dimensions of the Role
The Project Coordinator is responsible for the conceptualization, development and execution of the project activities in line with the approved grant targeting Coastal livelihoods and environmental management in Lungalunga and Msambweni Sub counties. The role will ensure that all the project activities outcome are aligned to realizing Plan International Country Strategy. The responsibilities also include the implementation of the project design, monitoring and reporting on the progress of the project activities. The incumbent will be accountable for monitoring and management of the project budget. Additionally, the role will require to strengthen safeguarding of children in project areas and will require liaison with other project teams to ensure synergy and integration of project interventions. The job holder will manage a multi-million-dollar Project and must be abreast with donor regulations, environment and reporting.
The Project Coordinator will report to the Program Manager and will ensure that project outcomes are realized through providing effective, timely and coordinated project management. S/he will provide direct technical input in the implementation in accordance to donor/Organisations guidelines and standards.
The Project Coordinator will supervise Project Assistant.
Accountabilities
Project design and Implementation:30%Support project team to develop quality project outline and ensure that the project is in line with the Country Strategy and the Program Influencing and Quality Policy (PIQP).
Promote compliance eith donor requirements and regulations in project implementation
Lead start-up meetings of new projects to guarantee a joint understanding among stake holders on project objective and expectations.
Promote the realization of set targets quality outcomes.
Identify and manage project risks
Enhance gender mainstreaming in the project cycle
Enhance community participation in the project planning, implementation and monitoring
Mobilization and inclusion of children and vulnerable groups in the project
Develop monthly activities and budget plans to be implemented as per approved work plan and that all activities are on track with appropriate scheduling, quality and timelines
Build relationship with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards
Facilitate access to relevant and accurate information on the project to stakeholders including the government officers, parents, and children.
Manage Project budget 20%Develop and regularly update annual and quarterly project implementation plans and budgets.
Monitor expenditures to promote prudent budget management and adherence to approved budget.
Promote compliance with relevant donor policies, contracts, and agreements.
Preparation and submission of accurate and timely financial reports according to donor regulations
Project Evaluation, Monitoring, Learning and Documentation: 20%In liaison with M&E, establish proper data management systems in accordance with the donor reporting requirements.
Monitor the progress of project implementation and undertake corrective actions.
Promote evidence -based programming.
Develop quality and timely reports in accordance with donor guidelines and procedures. This includes (activity reports, monthly and quarterly) in line with the laid down requirements and Plan standards
With support of M&E, enhance learning and knowledge management through documentation and profiling of Plan’s work.
Contribute to documentation and sharing of best practices with all stakeholders for learning and sustainability beyond the project phase.
Facilitate and coordinate joint reflection sessisions at Sub country and/or county level
Build and manage stakeholders: 15%
To engage and maintain cordial stakeholder relationships for effective project delivery throughout the project cycle
Maintain a high level of external communication/contact at the community, County levels, Project Stakeholders(KMFRI, KFS, Pwani University). This is to facilitate the implementation of the project activities effectively.
Promote sensitization of stakeholders and partners on Plan’s policies, strategies, procedures, values and behaviours.
Coordinate with other NGOs, local and private sector players working within the operational areas to expand opportunities for partnerships.
Engage and influence key duty bearers towards realization of children rights at the sub-county and county level.
Promote active engagement and participation of communities in Project activities.
Managing community conflicts related to the project
Managing community/Plan Policy conflicts
Engage and influence different technical working groups at sub-county level
Human Resources Management (10%)Promote good team management in accordance to Plan purpose and values
Support performance management of your direct report - Project Assistant
Coach and mentor direct reports to enhance their skills for project delivery
Others 5%As assigned by the supervisor
Safeguarding Children & Young People Policy
Ensures that Plan International’s global policies for Safeguarding of Children & Young People and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Technical expertise, skills and knowledge
Essential
A Bachelor’s degree in Biodiversity conservation, Environmental conservation, Marine conservation, Natural Resource Management, Climate change or any other relevant degrees
A demonstrated experience and understanding of developing, managing and implementing conservation projects in field levels
Must have proven knowledge of or an interest in conservation of terrestrial and marine ecosystems
Government stakeholder engagement
Knowledge of women economic empowerment and gender integration best practices
Knowledge and Experience on sustainable Livelihoods
At least 3 years’ experience in project management/coordination.
Knowledge of mapping systems e. g Geographical Information Systems
Strong Knowledge and experience of community development.
understanding of integrated development issues and rights based programming.
Conversant with Child Rights issues and Child Participatory methodologies
Knowledge and experience of working with Children, youth and women groups
Hold personal values, ethics and attitudes which are in alignment with the principles of Plan's Safeguarding of Children and young persons policy.
Willingness to sign and adhere to Plan Safeguarding children and young people policy
Effective team managment experience
Ability to use local languages for Coast Region will be an added advantage
Ability to ride and use Motor Bike for field Operations
Desirable
Master’s degree
Analytical and report writing skills
Good Interpersonal / Communication skills and team working
Strategic planning skills
Results oriented
Relevant computer skills
Budget and Cost Control
Risk management
Monitoring and Evaluation skills
Skills in managing project implementation and monitoring is critical
Community facilitation, networking, partnership development and management skills
Good communication, negotiation and advocacy skills
Conflict Management
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.`
