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Project Management Support - Associate

Project Management Support - Associate
Company:

Unops


Details of the offer

Job Summary

Applications are invited from qualified persons for the above vacant position.

Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:6 years
Job Description/Requirements

Background Information - Job-specific

The UNOPS,
Kenya Multi-Country Office (KEMCO) Transactional Projects Office handles
multiple work packages across multiple partners in delivery of transactional
work across various service lines. The KEMCO, Transactional projects are
implementing work packages in human resources, procurement and grant service
lines.
The incumbent will assist in the implementation of the
transactional portfolio under the broad supervision and guidance of the
Transactional Project Manager.
Under the direct supervision of the Project Support
Officer, the Project Associate is to support the transactional projects in the
day-to-day operations of the
projects. He/she is expected to meet and
exceed the organization’s performance and delivery goals, in the area of
project management. S/he must be able to
apply, independently, the below duties and responsibilities of the project
success criteria.
Functional Responsibilities

Summary of functions:

Support
implementation of operational strategies
Portfolio
planning, administration and management
Knowledge
building and knowledge sharing

Support
implementation of operational strategies, adapts processes and
procedures focusing on achievement of the following results;
Full compliance
with UNOPS rules and regulations of programme/project management,
financial processes, financial records and reports and audit follow up, human resources
management, procurement processes and implementation of the effective
internal control framework.
Elaboration
of the content of internal Standard Operating Procedures in
Programme/Project Management, in consultation with the direct supervisor
and office management.

Ensures efficient and effective portfolio planning, administration and management,
focusing on achievement of the following results:
Support
of all aspects of project implementation and service delivery in full
compliance with UNOPS rules and regulations;
Monitoring
of progress for all projects/services agreements under his/her
responsibility, anticipating operational and budgetary issues and taking
pre-emptive action.
Interaction
with colleagues, clients and partners and undertaking of missions, as may
be required, to guide operational issues and UNOPS service provision.
Resolution
of operational and process issues, referring complex issues to supervisor
with clear recommendations for courses of action.
Review of
service requests, assessment of their complexity, level of effort and
UNOPS service fee levels for compliance with the UNOPS self-financing
principle, and feedback prior to acceptance of projects for execution
and/or service requests.
Preparation of service request documents
and analysis of submissions for project and/or UNOPS service acceptance.
Fostering
of client relationships.
Support
in the provision of operational, budgetary and financial guidance to
project personnel. Assisting in preparation of project budgets and
revisions and other related documents.
Support in the preparation of Terms of
Reference (ToR) for required inputs in the projects (institutional
consultancy services, procurement of goods and services, organization of
training, seminars, etc.), with expert and/or client support as required.
Provide support in the preparation of contracts for services, memoranda of agreement,
interagency agreement, grant agreements.
Monitoring
of expenditures and advice to clients/partners and funding agencies on
budget status.
Provide
support in interview panels with view to staff selection and recruitment;
Identification of consultants/experts, initiation of recruitment and
preparation of TOR. Processing of all administrative requirements (e.g.
funding source, clearances, and documentation) and request to Global
Service Centre and/or integrated teams, to undertake recruitment action;
follow-up to completion.
Support
in verification of accuracy of request/transactions and completeness
of documentation
Initiation
of action and certification for approval at the higher level as may be
required. Monitoring of expenditures, regularly informing supervisor and
clients of budget status and any need to reallocate resources to meet
objectives.
Planning,
organization and implementation of training, conference and all necessary
logistics.
Assist in
the preparation of briefing materials as required for mission travel
and/or discussion on project activities.
Any other
duties as assigned

Knowledge building and knowledge sharing, focusing on
achievement of the following results:
Maintenance
of accurate data and information to facilitate monitoring and evaluation
of project and service activities, and to institutionalize and disseminate
knowledge.
Coaching
and/or mentoring of colleagues on portfolio management and service
administration and encouraging feedback to lead to process improvement and
standardization.
Publication
and sharing of information and knowledge with colleagues, clients and
partners.
Participation
in the trainings for the programme, operations and projects staff on
programme/project management.
Sound
contributions to knowledge networks and communities of practice.

Education

Completion of secondary school with 6 years of experience is required.
Diploma Certificate in Business Administration, Project
Management, Supply Chain Management, Accounting, Procurement,
Management, International Relations and or other relevant disciplines
with four (4) years of relevant professional experience may be
considered.
Bachelor’s Degree in Business Administration, Project
Management, Supply Chain Management, Accounting, Procurement,
Management, International Relations and or other relevant with two (2)
years of relevant professional experience disciplines may be accepted

Experience

A minimum of six (6) years of relevant experience in administration or
programme support service is required.
Experience
working in financial reporting, operational transactions and will be an
added advantage.
Knowledge
of ERP (oneUNOPS) systems is an asset.
Experience and demonstrated knowledge of UN rules and procedures
in Project Management, Procurement, Finance, HR Management and
administrative rules and regulations will be an advantage.
Experience /knowledge of web-based applications and Google Suite
products, especially google forms, sheets, docs and slides is an asset.
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Requirements


Knowledges:
Project Management Support - Associate
Company:

Unops


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