Purchase Officer-Pharmacy

Requirements

Degree in Procurement and Supply Chain Management

Professional Diploma in CIPS or KISM and will be an added advantage

Minimum two (2) years’ experience in purchasing preferably in a hospital environment

Excellent customer service skills

Good interpersonal skills

Proficient in MS Excel

Responsibilities

Ensure that all purchase orders are raised promptly and efficiently dispatched to the respective suppliers according to set institutional policies and procedures;

Ensure that purchase orders generated are timely;

Ensure that purchase order copies are adequately accounted and maintain control and traceability of each purchase order raised;

Obtain competitive quotes and give support in negotiating with suppliers;

Follow up with suppliers on order status to ensure timely and organized delivery schedules;

Once approved, process the purchase orders (manual and system) in line with procurement policies and procedures.

Provide relevant data to pharmacy stores supervisor to establish optimum levels for all stocks stored in the pharmacy stores and ensure that there are no stock outs;

Determine criticality of products (to ensure all critical life-saving products are in stock) working closely with the Chief Pharmacist;

Ensure that all items in the pharmacy stores are replenished and all non-stock items requested are purchased efficiently;

Ensure daily, weekly, monthly and quarterly reports related to stock, cost savings and stock status are provided;

Conduct random stock checks as per the assigned categories at least twice a month;

Any other duty as assigned by the Director, Purchasing and Supply Chain Management Division.

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 2 years

Required languages:
English (Spoken: fluent | Written: fluent)
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