Job DescriptionConsistently offering professional, engaging and friendly serviceTo study thoroughly the items needed to procure and to have sufficient knowledge about them and their use.To ensure supply of merchandise for various departments keeping in mind the 'lead time' required for procurement.To process and keep track of every procurement requisition, procurement order, contract for regular supplies, upkeep and maintenance of these supplies and lists for kitchens for daily perishables and other standing order requirements.To sort out the requirements into- top priority (immediate action), urgent (required in less than half the lead time) and normal (within the lead time)To ensure conformity to standards and specifications of merchandise as required by the management.Must be able to maintain good relationship with all departments to promote effective purchasing.To take full responsibility in ordering goods on all approved Purchase Orders/Purchase requests.To work closely with the Executive Chef and F&B Controller to establish a good purchase specification.To report to the supplier immediately for any wrong delivery and return the goods at supplier's expense.To update the vendor's list on current basis.To advise the Management of market trend changes.To conduct Market Survey at regular intervals to keep pace with the latest trends in the market.To constantly endeavor to obtain goods at competitive prices without sacrificing the desired quality standards.To maintain good relations with suppliers in order to understand the market better.To make regular Market Survey for new suppliers and new products.To suggest means and ways of reducing costs without effecting the quality and standard of the hotel.Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and the items are purchased.Ensure that all items received by the hotel are properly documented in accordance with Fairmont Hotels & Resorts purchasing and receiving procedures.Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received, but not yet invoices, prior to month-end, as detailed in the Policy & Procedure Manual.Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and /or department heads.Assist the Accounts Payable Clerk in researching any discrepancies on invoices.Keeping track of the Performa invoice, dates of cheque submissions and keeping close liaison with accounts department for clearing documents etc. in time.Take appropriate personnel related action (., hire, commend, discipline, evaluate, etc.,) with Purchasing staff as required.Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.Supervise, train and motivate Purchasing department employees and thoroughly understand all of their duties and responsibilities.QualificationsThe ideal candidate will be a hands-on professional with a passion for service quality and excellence.At least 5 years' experience in a similar role is an assetA diploma/degree in Purchasing or Supplies managementMust be computer literate with effective communication skills and an excellent command of written and spoken English.Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behavior, tactfulness, openness, and cultural awareness.Additional InformationShould be eligible to live and work in Kenya.
