Job Summary
The Regional Grants Officer (RGO) will support the Grants Management team in ensuring high quality grants’ administration and compliance with both DRC and donor requirements.
Minimum Qualification:Bachelor
Experience Level:Mid level
Experience Length:5 years
Job Description
Overall purpose of the role:
The Regional Grants Officer (RGO) will support the Grants Management
team in ensuring high quality grants’ administration and compliance with
both DRC and donor requirements. Generally, the RGO will support the
Regional Grants, Compliance and Risk management Manager in regularly
reviewing and updating the Grants Module in the DRC Dynamics System
database; ; review of reports for both external and internal use; and
provide an oversight on the implementation of systems and procedures
that are in compliance with both DRC and donor regulations.
Specifically, the RGO will support DRC in the management and follow up
of specific donor grants and capacity building of the Country office
counterparts
Responsibilities:
DRC Dynamics management and support
In charge of the maintenance and regular updates of the DRC Dynamics Grants module for Regional office grants
Supports the Regional Grants Manager in
consolidation of documentation required for setting up grants in the
centralized DRC Dynamics system for the Regional office projects and
related partner sub grants
Ensure the grants management filing
system is maintained and all donor grant documentation is properly (both
soft and hard copies) filed.
Carry out detailed review of the DRC
Dynamics system to identify deficiencies in documentation across the
region and report on this for corrective measures on a quarterly basis
Maintain the Regional funding tracker
showing active and pipeline grants across the region and circulate to
the RO SMT on a monthly basis
Installment tracking and management of
the billing rule tab for Regional office grants (MMC, ReDSS), including
follow up donor’s disbursement requests to ensure timely submission and
follow up of. This will be based on the disbursement schedule drawn from
the specific donor contracts.
Reporting (Donor and DRC specific)
Generate the Rolling Action plan from
DRC Dynamics system, share with grants management focal points for
review before final circulation of the document to all relevant staff.
Based on the Bi monthly Rolling Action
Plan, follow up with the relevant staff on the timely submission of
draft donor reports, and assist in the review to ensure quality and
compliance with relevant requirements.
Consolidate DRC Horn of Africa monthly programme updates and general quarterly reports.
Support the Deputy Regional Director and
Regional Grants Manager with ensuring high quality documentation of
both internal and external reports.
Support the RGM to review CO draft reports
Donor compliance management
Support the preparation and/or
facilitation of the Regional office project kick off meetings as well as
for CO specific grants as deemed necessary.
Support country team in updating proposals and reports in various donor databases.
Support country teams in preparation of proposals and reports on request
Prepare and circulate donor guidance
update to grants focal points in collaboration with the donor compliance
specialists at HQ and the regional grants manager
Support the RGM to review regional office donor contract amendments to ensure compliance as well as coherence
Partnership management
Support the partner vetting and
assessment process for the Regional office and country office upon
request in line with the global partnership tools
Support with developing Partner capacity development plans
Preparation and review of partner contracts for the regional office and for the country offices upon request
Capacity building
Be the DRC Dynamics Grants technical
specialist and support with capacity building of grants and non-grants
staff across the region
Capacity building for new staff on
Grants management during induction, onboarding as well as on the job
with special emphasis on key process such as Kick off and closure and
monthly grants monitoring
Any other relevant duties as assigned by the Supervisor.
Reporting Line
This position reports to the Regional Grants, Compliance and Risk Management Manager
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You act in line with our vision and values.
Experience and technical competencies
Undergraduate degree from a recognized
University in business related field / Social Science, Development
Studies or related areas
Certified Accountant (ACCA, CPA)At least
five (5) years’ work experience in humanitarian and development
programming with knowledge of project cycle management.
Knowledge of database use and management
Excellent interpersonal, written and verbal communication skills
Knowledge of donor guidelines and reporting systems is an advantage but not a requirement
Ability to work within a multinational and multicultural setting
Good personal organizational skills,
including time management, team work, ability to meet deadlines and work
under pressure with minimal supervision
Project management knowledge desirable
Excellent writing and editing skills in English for external audiences (including governments and donors)
Excellent excel skills
Languages:
Full proficiency in English, written and spoken
Proficiency in French, written and spoken
Conditions
Contract: five months’ contract with possibility of
extension, subject to funding and performance. Salary and other
conditions are offered in accordance with DRC’s Terms of Employment for
National staff in the respective country. This position is graded at
Employment Band NM.H 1.
Availability: January 2020
Duty station: Nairobi, Goma, Kampala, Hargeisa or Djibouti with frequent travel to East Africa and Great Lakes Office locations
Application and CV
Only motivated applications that address the stipulated duties and meet
the required qualifications, sent together with a CV, will be
considered.
DRC only accepts applications sent via our online-application form on www.drc.ngo under Vacancies.
Please submit your application and CV in English no later than30 October 2020.
Gender Equality:
DRC is committed to achieving gender parity in staffing at all levels.
In light of this, women candidates are particularly encouraged to apply
to bridge the gender gap.
Equal Opportunities:
DRC is an equal opportunity employer. We value diversity and we are
committed to creating an inclusive environment based on mutual respect
for all employees. We do not discriminate on the basis of age, sex,
disability status, religion, ethnic origin, colour, race, marital status
or other protected characteristics.
Note: This is a readvertisement, candidates who previously applied need not re-apply.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
Professionalism, impact & expertise
Humanitarian approach & the work we do
Purpose, meaningfulness & own contribution
Culture, values & strong leadership
Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees,
IDP’s and other persons of concern depends on the ability of our staff
to uphold and promote the highest standards of ethical and professional
conduct in relation DRC’s values and Code of Conduct, including
safeguarding against sexual exploitation, abuse and harassment. DRC
conducts thorough and comprehensive background checks as part of the
recruitment process.
If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.
