Job Purpose:
Assist the Head of Administration and Property in Maintaining and Managing Jubilee Premises and assets by ensuring that the properties are safeguarded and secure.
Key Competencies
Customer focus
Market awareness
Leadership qualities
Team spirit
Ownership & commitment
Entrepreneur spirit
Functional Skills
Capacity to conduct work, show initiative and produce reliable results
Communication and interpersonal skills
Negotiation skills
Procurement skills
Inventory control
Basic Accounting skills
Qualifications
Bachelor’s degree in Land Economics or in a related field.
Master’s degree is an added advantage
Diploma in Technical Education – Building, Mechanical, Civil or Electrical is an added advantage
Registered Surveyor
Responsibilities
Assist the Head of Administration and Property Management in preparing budget for OPEX and CAPEX for approval by the Management.
Supervise Building Supervisors stationed in Nairobi and Mombasa.
Supervise Facilities coordinator, review contracts of the serviced providers
Managing a portfolio of tenants during their tenancy.
Marketing and leasing of Jubilee premises to potential tenants through lettings agents
Facilitating the processing of Letters of Offer both new and renewals
Facilitating collection of Rent and service charge
Collaborating with Finance Department for timely invoicing and collection of rent and service charge.
Liaising with Legal departments for lease facilitation, distress, and attending court for legal matters on tenancy as and when required.
Screen prospective tenants and share findings and recommendations with the Letting Committee.
Overseeing the outsourced Letting Agents and reporting on letting activities.
Coordinating lease renewals and processing letters of offer and new leases.
Monitoring and measuring tenant compliance to specified standards to ensure their operation within guidelines of their signed lease agreement obligations.
Identifying and ensuring that OSHA standards are communicated to all tenants and implemented accordingly.
Dissemination of information to the tenants on all operational matters.
Collating tenant issues and recommend viable resolutions.
Conducting pre and post vacancy inspections and end of lease procedures to maximize occupancy and minimize income lost through vacancies.
Designing, conducting, evaluating and interpreting tenant satisfaction surveys.
Job Requirements
Required education
: Diploma, Associate's degree
Required relevant work experience
: 5 years
Required languages:
English (Spoken: fluent | Written: fluent)
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