Records Management Officer

Records Management Officer
Company:

Insurance Regulatory Authority Of Kenya (Ira)


Records Management Officer

Details of the offer

REQUIRED QUALIFICATIONS
Education and knowledge

Bachelor’s Degree in a relevant field;

Diploma in Archives and Records Management; and

Knowledge of ICT

Experience

Five (5) years records management experience gained from reputable organizations;

Good experience in archiving and database management.

Skills

Good communication and reporting skills;

Good organization and interpersonal skills;

Good teamwork skills; and

Good supervisory skills

Competences

Professionalism;

Ethical and integrity; and

Ability to work under pressure, prioritize and multi-task

Responsibilities

Records Administration
Supervise the Authority’s Records Management Office, filing
systems, facilities, equipment and tools

Management of correspondences i.e. receiving, identifying, classifying, indexing, arranging, distribution and storing of records

Facilitate appropriate access to information

Guiding all staff in the management of their records and use of the Authority’s records management system

Ensure the registry is cleaned and fumigated regularly to rid of dust and pests that can destroy files and records

Ensure timely response to internal and/or external information enquiries

Manage the delivery and distribution of mail to all stakeholders.

Records Storage Management

Ensure proper management of archived and closed files, disposal and destruction procedures as provided by the Government Policy and procedures

Maintain, review and document records systems

Maintain records safety and access control measures

Supervise the digitization of the Authority’s records

Maintain file records using file index and file movement register

Creating avenues for exchange of information, converting data into valuable information and ensuring its accessibility and usage.

Develop mechanisms for leveraging on existing knowledge within the Authority

Dissemination of knowledge and responding to queries on Knowledge Management tools and resources.

Conduct outreach programs and oversee training for staff and clients in use of Knowledge Management tools

Supervise the Records Assistant

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 5 years

Required languages:
English (Spoken: fluent | Written: fluent)
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