Regional Procurement Manager At British High Commission Nairobi

Job Description (Roles and Responsibilities)
Main purpose of the job:
To serve as a member of the Regional Procurement Hub within the Foreign, Commonwealth & Development Office Commercial Directorate. This role involves collaborating with customers, suppliers, and other stakeholders on all aspects of procurement delivery, review, monitoring, and reporting.
The Foreign, Commonwealth & Development Office Commercial is responsible for acquiring all goods and services needed by the organization, whether purchased in the UK or at one of our 260 global office locations. This includes managing high-value procurement activities and creating and implementing policies and procedures for other acquisitions.
The Foreign, Commonwealth & Development Office has a regional structure for Finance, Procurement, and HR across the entire network. This approach achieves cost reductions and global expenditure savings while maintaining high-quality standards by reforming procurement management practices across the network.
The Procurement Operating Model requires procurement expertise within the regional organizational structure. It aims to provide expert services to a global network of locations while ensuring efficient delivery on behalf of multiple sites and maintaining connections with the central procurement function in the UK. Procurement acts as a delivery partner to the Foreign, Commonwealth & Development Office, offering advice and expertise throughout the procurement lifecycle and sharing responsibility for the successful execution of larger procurement projects.
The Regional Procurement Manager will support the Regional Procurement Hub in delivering procurement services across the regional network of office locations. This role involves delivering regional procurement projects, ensuring procurement processes operate smoothly and consistently within the region, and building relationships with key regional stakeholders and suppliers.
Regional Procurement Manager will lead the day-to-day relationship with the Africa Network, forecast requirements for goods and services across category areas, develop category strategies, and research suppliers who can help the Foreign, Commonwealth & Development Office meet its value for money objective.
The Regional Procurement Manager will work closely with a wide variety of internal customers to identify, specify, and deliver against Post and Regional requirements for the full range of goods and services in all Category Areas.
They will be responsible for managing the day-to-day Regional Procurement activity in the Africa Network, supporting the Regional Procurement Hub in delivering the regional strategy and targets for the region.
The Regional Procurement Hub team, and line manager of the role, is based in Pretoria. The role has no managerial duties to the local Posts.

Roles and Responsibilities:
Delivery of Regional Procurement Projects with lifetime value exceeding £25,000 (55%):
Collaborating with customers at Post to assess regional requirements and identify cross-regional needs; utilising existing regional frameworks and procuring new ones as necessary. Conducting procurement of goods, services, and works to meet requirements for transactions valued above £25,000,
Ensuring procurements align with FCDO Commercial policy, managing risks, and delivering value for money. Developing and implementing Regional Category Strategy and collaborating with UK teams to create Global Category Strategy.

Managing the Regional Procurement Activity (10%):
To assist the Regional Hub with the daily management of regional procurement activities.

Providing support to Posts for Procurements above £25,000 (15%):
Working with regional customers and supporting staff at Post in procurement activities, optimizing suppliers, and offering advice on Contract Management. This includes challenging assumptions, quantifying needs, and providing guidance.

Managing Procurement Performance (20%)
The Regional Procurement Manager will manage and track KPIs and SLA delivery; and review and manage the Strategic Procurement Plans for the region. Quarterly self-audits will ensure compliance through Jaggaer processes, contract database, notifications, and tender documentation filing and archiving.

Providing reports for the Regional Head of Procurement Hub related to:
Regional Procurement Hub activity tracker
Supplier Maintenance Form tracker
Weekly/monthly hub dashboard
Ensuring accurate reporting data on Jaggaer
Jaggaer tracker
Savings tracker
Monthly performance reporting
Contract database
Quarterly spend reports
Yearly spend/forecasted pipeline reporting

Any other procurement activity as deemed by the Head of Procurement Hub
Essential qualifications, skills and experience
A minimum of 6 years procurement experience across various industries with 4 years in Strategic Sourcing.
Contract Management Experience
Degree/qualification in Procurement, Business, Supply Chain or similar
Ability to work under pressure with minimal supervision

Desirable qualifications, skills and experience
To be enrolled with CIPS (or an equivalent qualification) and actively studying towards MCIPS or higher
As a minimum, the applicant must have advance Microsoft Excel/MS Office suite experience
Experience of working in a multinational environment across multiple time zones
Project Management experience
Experience in using eSouring platforms/tools