Experiences :
· At least 2 years experience with an NGO in monitoring or coordinating humanitarian programs, at headquarters or in the field, as a reporting officer, administrative or financial coordinator.
· Hold a degree in management, project management, accounting or administration.
· Experience in managing, monitoring and facilitating partnerships is highly recommended.
· Experience in the opening of missions is an asset.
Qualities of the candidate :
· Very good analytical, organizational and planning skills
· Ability to take the initiative in the development and follow-up of institutional and NGO contacts
· Calm, excellent stress management
· Very good communication skills
· Ability to work in relative isolation (at a distance from Headquarters teams) and autonomously
· Strong interest in humanitarian issues
Languages :
· Good command of English (read, written and spoken) is essential.
· Fluency in French (read, written, spoken) desired
Responsibilities
Support for the establishment and registration of ALIMA for East Africa in Nairobi, Kenya
· Supports the Regional Manager on a daily basis in the administrative steps to establish ALIMA in Kenya, as a regional platform of the NGO.
· Assists in identifying premises for the organization in Nairobi and manages the rental and its follow-up.
· Facilitates and documents contacts with administrations and assists in the procedures to be followed (e.g. labor law, social security contributions, migration, etc.).
· Supports the Regional Officer in the registration of ALIMA at the level of the different regional/international actors in East Africa in order to facilitate ALIMA activity in the region.
2.Administrative and financial management of the Nairobi office:
· Ensures, in compliance with ALIMA procedures, the existence of rules for the management of financial resources and accounting rules as well as exemplary documentation of expenditures (preparation of expenditure commitments, archiving, purchasing procedure, calls for tenders, budget monitoring, follow-up with the relevant Headquarters services in the accounting and finance departments)
· Makes cash flow requests in connection with Headquarters services
· Prepares and monitors the contracts of the service providers necessary for the activity of the office (general services, maintenance, security, etc.) and ensures relations with them.
· Participates in the development of the procurement framework
· Ensures compliance with donor procedures and conditions in all aspects of office management.
3.Development of partnerships :
· Assists the regional manager in the identification of NGO actors with whom ALIMA could develop an operational partnership.
· Ensures the formalization and follow-up of validated partnerships
· In support of the regional manager, prepares the necessary elements for meetings with institutional donors in order to finance the regional operational strategy.
· Actively participates in meetings, events, gatherings, networks/clusters contributing to strengthen the knowledge of the context and humanitarian interventions in the region and to make ALIMA known.
· Participates in the drafting of project proposals and reports, ensuring the quality of the documents and compliance with deadlines.
4.Reporting
· Contributes, in support of the Regional Manager, to the drafting of the Regional Sitrep, then sends it once a month.
· Contributes to writing the annual activity report of the platform
· Prepares, for validation by the regional manager, any reports due to donors and partners supporting the regional platform.
5.Logistical preparation of the Missions
· Actively participates in the logistical organization of visits of colleagues and partners to Kenya and the region.
· Prepares the logistical aspects of the ALIMA exploration missions in the countries of the region identified as priorities.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 2 years
Required languages:
French (Spoken: fluent | Written: fluent)English (Spoken: fluent | Written: fluent),
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