Duties and Qualifications Resettlement AssistantOrganizational Setting and Work RelationshipsA Resettlement Assistant position is typically located at Multi-Country Office, Branch Office or Field Office. Under supervision, the incumbent¿s primary role is to assist the supervisor in effective resettlement delivery of a given UNHCR Office in accordance with the UNHCR Resettlement Handbook, UNHCR Manual and relevant policy papers and publications. The incumbent provides important clerical and administrative support to resettlement operations and may occasionally take part in assessing cases for resettlement and conducting interviews. S/he maintains frequent contacts with the supervisor, relevant colleagues within the same Office to exchange information and discuss issues on resettlement cases. Some limited contacts and communication at a working level are required with Embassy / Immigration Officials of resettlement countries, IOM as well as with other operating partners regarding resettlement issues.All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.Duties-Prepare written documentation for resettlement submission; ensure that records / files of individual cases are updated in a systematic and timely manner.-Assess and review individual resettlement cases and prepare individual / group submission for scrutiny by the supervisor. -Follow-up on cases from time of submission to final decision and departure. -Comply with UNHCR¿s standard operating procedures on resettlement, ensuring timely action on cases. -Assist in logistical arrangements of selection missions by resettlement countries.-Coordinate travel and departure arrangements for refugees accepted for resettlement.-Assist in maintaining and updating proGres or Consolidated Online Resettlement Tracking System (CORTS) database. -Occasionally, assist in carrying out preliminary interviews and initial assessments, to process refugees for resettlement following established procedures.-Occasionally, provide counselling to persons of concern (PoC). -Provide administrative support for resettlement-related training activities, including organization of resettlement workshops and meetings as required. -Assist in maintaining accurate resettlement statistics as well as up-to-date records on individual cases; assist in the preparation of reports.-Draft / type routine correspondence to Field Offices / Multi-Country Offices / Headquarters.-Systematically apply an Age, Gender and Diversity perspective in all aspects of the resettlement process; comply with UNHCR policy and guidelines on HIV/AIDS.-Assist in mitigating resettlement fraud by reporting suspected fraud.-Provide counselling to PoC.-Perform other related duties as required.Minimum QualificationsEducation & Professional Work ExperienceYears of Experience / Degree LevelG4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higherField(s) of Education Not applicableCertificates and/or Licenses International Relations, International Law(Certificates and Licenses marked with an asterisk* are essential) Relevant Job ExperienceEssentialNot specifiedDesirableGood knowledge of resettlement issues and UNHCR resettlement policies and operational applications.Completion of UNHCR specific learning/training activities.Functional Skills CM-Cross-cultural communicationPR-Resettlement/Repatriation/Voluntary RepatriationMS-Knowledge of geo-political realities and their socio-cultural implicationsPR-Resettlement Anti-Fraud Policy and Procedures(Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Position Competencies Competencies as defined in Job ProfileCore CompetenciesAccountabilityCommunicationOrganizational AwarenessTeamwork & CollaborationCommitment to Continuous Learning Client & Result OrientationCross-Functional CompetenciesAnalytical ThinkingPlanning and OrganizingStakeholder Management Language Requirements Please also note that English is essential for this Job Opening. Additional Information Please note that interview is mandatory for GS position, whereas written test may be conducted, if considered necessary.========================================================================================================See below for this postion's Operational Context======================================================================================================== Operational Context SO Kakuma covers two main areas of operation: Kakuma refugee camp and Kalobeyei integrated settlement. Kakuma is located in the North-Western region of Kenya, about 720.4 Km from Nairobi. The camp was established in 1992. Total population of the camp is 200,000 registered refugees and asylum seekers from 20 nationalities. Following Kenyan government announcement of its intention to close refugee camps in Kenya, UNHCR is continuing to engage authorities to ensure that any decisions allow for suitable and sustainable solutions to be found and that those who continue to need protection as refugees are able to receive it, in line with Kenya's national and international obligations. One of the solutions for the protracted refugee situation in Kenya is resettlement to third countries for a limited group of refugees who meet the criteria, as well as complementary pathways opportunities, which include scholarships, job opportunities and family reunification.Since 2019, resettlement activities to USA from Kakuma reduced following the decision to reduce resettlement allocations globally. The situation was further compounded with the onset of the COVID-19 pandemic in the first quarter of 2020 affecting resettlement case processing to all resettlement countries. Following the increase in resettlement quotas to USA in 2021 and gradual resumption of resettlement processing for other resettlement countries, additional support is now to assist caseworkers in counseling and drafting assessments for refugees being processed for resettlement. In particular the position of the Resettlement Assistant will support resettlement unit on physical and electronic file management and coordination with UNHCR Kakuma Registry. The incumbent will be positioned within the Resettlement/Complementary Pathways unit but will serve as Registry focal person, reporting to the RST/CP Officer. S/he will liaise with the Registry and Recordkeeping Assistant in the performance of his/her duties. Duration of Appointment The duration of appointment is until 31 December 2021, with possibility of extension
