Job Summary
Reporting to the Credit Administration Manager, ensure accurate and timely revenue recognition and billing through proper documentation as per laid down company procedures and policies.
Minimum Qualification:Bachelor
Experience Level:Entry level
Experience Length:1 year
Job Description
Role Responsibility:
Revenue Recognition
Work
closely with Sales team to ensure that all revenue realized within the
month are fully recognized in company financials for the period.
Enhance
accuracy in revenue recognition taking care of differed revenue
relating to advance billing or partially realized revenue from ongoing
projects are booked as per accounting standards.
Follow up of accrued revenue documentation for billing with Sales / Operations team within 60 days from accrual date
Monitor
revenue billing progress and weekly escalate adverse variance to
respective service line head and line manager with specific areas of
concerns to be addressed with timelines.
Billing
Fast, accurate and timely billing data entry.
Periodic validation of billing data and accounting for all variances noted on a monthly basis.
Invoice creation of appropriate billing.
Monitor
revenue inflow progress and weekly escalate adverse variance to
respective service line head and line manager with specific areas of
concerns to be addressed within agreed timelines.
Customer Database Management
Maintaining & updating customer's revenue data in ERP daily to enhance accuracy in revenue reporting and billing.
Regularly
updates customer details (name, email, phone, vat exemption
certificate) as soon as notification documents are received.
Revenue Reports and Reconciliations
Generation and circulation of sales reports daily/monthly.
Performs
a detailed reconciliation between service delivery and revenue
recognition data in prescribed format before release of monthly revenue
report.
Carry out monthly revenue reconciliation between GL & AR.
Contract Management
Maintain new/amended contract billing schedule (sale orders) in ERP system.
Monitor
contract expiry dates and ensure that both customer and commercial team
are notified in writing three months before expiry date.
Work closely with Commercial team to ensure that expiring contracts are renewed one month before expiry.
Draft renewal contract documents in three months and engage both commercial team and customers for authorization.
Daily
electronic / physical filing of contracts and other billing documents
under assigned portfolio and ensure that proper filing sequence is
maintained.
Price Increase Implementation
Ensure that customers price increases are implemented as per duly authorized price increase letters.
Monitor and implement anniversary price increase as per contract on due date for the assigned portfolio
Invoices Submission
Validate
e - invoices uploaded in invoice submission system with the generated
ones from ERP for accuracy before release to customers.
Timely submission of invoices to customers immediately they are generated.
Address all queries raised by customers through invoices submission system within 48 hours from receipt.
Submission of monthly e – statements to customers immediately invoices are submitted.
The Ideal Candidate:
Knowledge and Qualifications
Degree in Applied Sciences ( Procurement / Business Information Technology / Computer Science / Mathematics / Statistics
Certification in Procurement / Revenue administration is advantageous
Kenya market
Kenya legislation
Experience
One to two years in revenue related assignment
Technical Skills
Financial Acumen
Conflict Management
Negotiation
Microsoft Word – Intermediate level
Microsoft Excel – Intermediate level (Advance level are advantageous)
Microsoft PowerPoint – Basic level
ERP system(s)
Google suite of products
Behavioural Skills – Support
Understanding the organizational environment
Understanding the organisation’s goals and objectives
Dealing with changing circumstances
Supporting and working with others
Delivering objectives
Dealing with complexity
Acting professionally
Deliver great customer service
Sharing and co-operating
About the Company:
G4S
is the leading global integrated security company specialising in the
provision of security products, services and solutions. The group is
active in more than 110 countries, and is the largest employer quoted on
the London Stock Exchange with over 623,000 employees and has a
secondary stock exchange listing in Copenhagen. We specialise in
outsourced business processes and facilities in sectors where security
and safety risks are considered a strategic threat.
G4S in Africa:
G4S
is the largest private sector employer and largest security company in
Africa, with operations in more than 30 African countries and more than
122 000 employees on the continent. In Kenya, G4S employs more than
14,000 people and we have a presence in all major urban centers within
the country.
