Senior Administrator

Job Vacancy: Senior Administrator
Location: Kakamega
Employment Type: Full-Time
Department: Administration
Reports To: General Manager / Director
Position Overview
We are seeking a highly organized, proactive, and experienced Senior Administrator to provide leadership and oversight of administrative operations across the organization.
The successful candidate will be responsible for coordinating office administration, managing records and documentation, supporting senior management, improving administrative processes, and ensuring the efficient day-to-day functioning of the business.
Key Responsibilities
Oversee and manage all administrative functions to ensure smooth and efficient office operations.
Develop, implement, and maintain administrative policies, procedures, and systems.
Coordinate office resources, facilities, supplies, and service providers.
Support senior management with scheduling, correspondence, meetings, reports, and presentations.
Manage organizational records, contracts, and confidential documents.
Supervise and mentor administrative staff, ensuring high performance and professional development.
Coordinate travel arrangements, events, and company meetings.
Monitor administrative budgets and control office-related expenditures.
Ensure compliance with company policies, regulatory requirements, and internal controls.
Prepare management reports and provide administrative support for strategic projects.
Liaise with internal departments and external stakeholders to facilitate effective communication and operations.
Identify opportunities for process improvements and implement initiatives that enhance efficiency.
Qualifications and Experience
Bachelor's Degree in Business Administration, Management, Public Administration, or a related field.
Minimum of 5 years' experience in an administrative role, with at least 2 years in a senior or supervisory position.
Proven experience managing office operations and administrative teams.
Strong knowledge of office management systems and administrative procedures.
Experience in budget management and report preparation.
Professional qualifications in administration or management will be an added advantage.
Skills and Competencies
Excellent organizational and multitasking skills.
Strong leadership and team management abilities.
Outstanding written and verbal communication skills.
High level of professionalism, integrity, and confidentiality.
Strong problem-solving and decision-making capabilities.
Advanced proficiency in Microsoft Office Suite and office management software.
Ability to work independently and manage competing priorities effectively.
Strong attention to detail and accuracy.
Key Performance Indicators (KPIs)
Administrative process efficiency.
Timeliness and accuracy of reports and documentation.
Office operational effectiveness.
Budget adherence and cost management.
Staff performance and development.
Compliance with policies and procedures.
Stakeholder satisfaction levels.
What We Offer
Competitive salary and benefits package.
Professional growth and career development opportunities.
Collaborative and supportive work environment.
Health and wellness benefits.
Paid annual leave and other company benefits.