he United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services (www.unon.org).The positions are located in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS),
Responsibilities
BUDGETING:1. Preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration;
2. Monitor budget implementation and performance and recommend reallocation of funds as necessary;
3. Ensure that requisitions for goods and services are in line with authorized budgets, the priorities of the organisation and the UN financial rules and regulations;
4. Review requests for creation and extension of positions as well as requests for recruitment;
5. Assist in the execution of cost recovery in line with established agreements and policies and support on the collection of associated receivables;
6. Perform certifying functions of financial transactions as per delegation.
ACCOUNTING:
1. Responsible for the processing of financial documents in line with the financial rules and regulations;
2. Review and analysis of various accounting data, financial statements input and preparation of reports;
3. Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedures, rules and regulations;
4. Verify accuracy of postings and process corrections as appropriate;
5. Analyse and monitor open item managed accounts (OIM) in the ERP system (Umoja), initiate and coordinate corrective action;
6. Perform approval functions of financial transactions as per delegation.
GENERAL:
1. Prepare and analyse reports with a view to identify anomalies and unusual trends and recommend corrective action as appropriate;
2. Perform data extraction and prepare various reports for management review;
3. Respond to queries and draft correspondence in relation to budgetary and financial matters from management, clients (internal and external), auditors and other stakeholders and ensure timely responses to clients’ requests and queries through iNeed
4. Ensure that accurate and complete accounting; reporting and internal control systems are functioning; 5. Ensure that all relevant records and audit trails are maintained;
6. Act as team leader and provide day-day management and supervision, training and guidance to other general services staff;
7. Provide support to Unit Chief in the planning of unit and team staff work plans, monitor and report performance against the plans and key performance indicators
8. Knowledge retention and quality assurance focal point for the team;
9. Perform other related duties as required by Section or Unit Chief.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 10 years
Required languages:
English (Spoken: fluent | Written: fluent)
