Shared Services Manager

Shared Services Manager

I&J Consultants Limited

Shared Services Manager

Details of the offer

Job Summary

Responsible for the day-to-day management of Finance, Administration, Human Resources, Procurement and ICT.

Minimum Qualification:Bachelor
Experience Level:Management level
Experience Length:10 years
Job Description

Only applications received viaBrighterMondaywill be considered. Any phone calls, emails or other types of canvassing may lead to your application being disqualified.
Please do not apply if you do not meet the minimum requirements set out below.
Finance & Administration
Position Reports toGeneral Manager, Commercial Services
Position Supervises
• Human Resources Officer
• Accountant
• IT Officer

Duties and Responsibilities
The duties and responsibilities are as follows:
I. Managerial Roles and Responsibilities
a) Guide the development of departmental long-term organizational goals and objectives and ensure implementation of the same;
b) Set the Key Performance Indicators (KPIs) for the department and follow up for accomplishment and handling non-conformance;
c) Provide strategic support to General Manager, Commercial Services and the Board;
d) Delegate work to all the team members and ensure that they work as a team to achieve set standard requirements per company guidelines;
e) Appraise the performance of the department’s staff and also taking disciplinary measures when required in liaison with Human Resources;
f) Ensure company policies and procedures, statutory legislation is adhered to in the department;
g) Control and management of costs associated with the department;
h) Exercise administrative control and oversight over the finance and accounting, human resources and procurement.
i) Review and ensure policies and procedures are effectively implemented and complied with, and processes and practices updated for optimum operational impact.
j) Interpret and assess the impact of administrative changes and make recommendation for follow-up action.
k) Supervise the HR, Accounts, Finance, Procurement, and IT staff
II. Operational Roles and Responsibilities:
a) Oversee finance and accounting functions in accordance with generally accepted accounting principles, financial policies and procedures and all other applicable laws, rules and guidelines;
b) Consolidate cost and revenue data to extract management information for financial decision making;
c) Provide accurate and timely periodic financial and other reports to the various stakeholders, prepare reports for management, Board, auditors, regulators, government agencies and departments including for tax compliance purposes;
d) Examine, evaluate and implement cost-reduction strategies for efficient funds management;
e) Safeguard cash balances by overseeing all cash receipts and withdrawals;
f) Manage utilization of the company’s funds according to established policies, plans and procedures;
g) Carry out financial analysis using projection models and other financial tools, and disseminate the same to the internal and external users;
h) Lead the annual budgetary process in liaison with Head of Departments and manage the Budget Information System, ensuring services are delivered within the projected timeframe, and querying over-expenditure;
i) Conduct performance analysis through benchmarking of internal and external performance indicators to determine trends for financial planning; and advise the Board accordingly;
j) Ensure the company does not suffer financial loss through fraud or error by ensuring assets are safeguarded, closely maintained and monitored by efficient internal control systems and accurate recording and safe custody of accountable documents;
k) Formulate and implement sound policies, procedures and internal control systems to ensure adequate liquidity and ultimately an operating surplus;
l) Regularly monitor the working capital levels;
m) Evaluate industry performance indicators and report on their effect on businesses performance and/or profitability;
n) Review and advise on investment proposals available on the market and suitable for the company;
o) Analyze the business' financial and general operating information to identify trends and opportunities for development;
p) Review internal control procedures for continued suitability and effect appropriate changes accordingly.

Human Resources:
a) Formulate, implement and review Human Resources and administrative strategies and policies.
b) Develop and implement a manpower plan and career plans to ensure that the company has access to the skills and competencies it requires to fulfil its mandate;
c) Develop and ensure constant review of the company’s terms and conditions of service to ensure that they provide a working environment that is competitive relative to comparable institutions and motivates staff;
d) Manage, motivate and develop a high performing human resources team;
e) Manage the company’s payroll, and ensure timely disposal of statutory and other deductions.

a) Manage internal suppliers which include rent, utilities, office consumables, professional services (accounting, audit, legal, insurance).
b) Work closely with all service providers for outsourced services.
c) Oversee and guide the records management and incoming and outgoing communications for administrative services.
d) Oversee effective functioning of the ICT system
e) Oversee proper maintenance of company assets.
III. Perform any other duties as may be assigned from time to time

Key Result Areas:
The jobholder’s accountability areas are outlined as follows:
a) Effective management of finance, accounting, human resource and administrative functions;
b) Effective management of the company resources both financial and human resources;
c) Submission of accurate, timely and relevant reports to the MD and the Board;
d) Effective management of the departmental team to ensure achievement of the set goals;
e) Enforcement of relevant guidelines, rules and regulations
f) Effective communication of all company policy guidelines;
g) Efficient liaison with external stakeholders.

Knowledge and Skills Required:
The jobholder must possess:
a) A minimum of Bachelor’s degree in a Business related field;
b) A minimum of 10 years relevant experience with a minimum of 3 years in a managerial role;
c) Must be a certified public accountant and a member of ICPAK;
d) Must demonstrate excellent analytical, diplomacy and communication skills;
e) Must demonstrate excellent financial management skills;
f) Must demonstrate planning and coordination skills;
g) Must demonstrate problem solving and analytical skills;
h) Must demonstrate the ability to maintain good working relationships with all the stakeholders ;
i) Must demonstrate ability to work independently;
j) Must demonstrate good supervision skills and be a good team player;
k) Must be flexible in work habits and schedules;
l) Must demonstrate high integrity and ethical practice;
m) Must demonstrate commitment to operational effectiveness;
n) Must have knowledge in use of MS office packages.

If you fit any of the profiles above and interested in this challenging opportunity please submit your application with a detailed CV.



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