Job Summary
The incumbent will be in charge of the Central Store. He/ She will be in charge of keeping inventory of all the items/equipment in the store. The store will constitute all Administrative items (Catering, Academic, Admin Department, Spiritual Care e.tc). The person will be in charge of managing all the administrative duties such as CCTV viewing.
Minimum Qualification:Diploma
Experience Level:Mid level
Experience Length:3 years
Job Description/Requirements
Suitably qualified individuals should submit their CV and
Cover letters, detailing suitability for the job and salary expectations, to
the Human Resource Manager on or before 5thth December, 2020. Only shortlisted
candidates will be contacted.
Duties and Responsibilities for the Storekeeper.
Maintain
adequate electronic and manual records of receipts, and requests in all
administrative Central Store, and manage all documentation, to maintain
inventory main register, for cost containment and to confirm and assure
proper stock levels.
Maintain
and communicate to the procurement officer stock re-order level for all
the items in the store to different departments accordingly.
Maintain
store inventory records by updating Inventory Main Register (IMR) with
incoming items (receipts), Inventory Requests /issuance records (items
issued) and conducting a daily reconciliation and updating the Summary of
Inventory Request Register (IRR); balances of which must be entered in the
Inventory Main Register in the store.
Create,
receive and maintain internal departmental store orders, and requisition
for external purchases of required supplies in a timely manner.
Receive
and store all supplies in a simple and systematic manner on racks, shelves,
or in bins according to assigned inventory location.
Conduct
a snap-shot stock take once every two weeks to ascertain the quantity of
items available in the store.
Reporting
any anomaly noted to the Supervisor immediately in writing within 24
hours.
Inspecting
deliveries for the standard quality, damages or discrepancies and report
any anomaly to the Supervisor. Any substandard deliveries must be reported
and returned to the suppliers immediately and a report done in writing to
the Supervisor.
Rotate
stock and coordinate the disposal/donations of surpluses.
Consolidate
process and coordinate required regular donations and generate an accurate
“wish list” of other required supplies for the department.
Undertake
comprehensive regular inventory audits and stock-taking exercises once
every month in addition to the fortnightly snapshot individual stock
takes.
Viewing
CCTV daily feeds and sending the reports to the SMT immediately.
Producing
honest CCTV feeds noted in a 24 hour system without leaving any traces of
events. These should include kids’ movements, staff movements and actions,
security guards patrol movements both at night and during the day etc.
Any
unusual occurrences must be reported immediately through the approved form
of reporting (Notable Event Report).
Performs
other duties as may be assigned.
Storekeeper Requirements and Qualifications.
Familiarity
with standard concepts and best practices in a storeroom or warehouse
environment.
Knowledge
of storekeeping and inventory control procedures, ICT (essential), record
keeping and other clerical procedures, care and maintenance of equipment
and supplies, safety and security practices.
Analytical
mind with ability to make accurate mathematical computations.
Ability
to determine the quality and quantity of materials received in relation to
prescribed specifications, and to estimate departmental needs.
Excellent
written and verbal communication skills.
Competencies
in data entry, analysis, and management utilizing appropriate storekeeping
software.
Keen
attention to detail and ability to effectively manage time.
Skills
to operate common office equipment.
Minimum
of a Higher diploma/Diploma or equivalent in Stores Management with
a strong ICT background.
3+
years of experience in storekeeping, inventory control, or record keeping
with a one year experience in ICT preferably in CCTV.
A
valid driver’s license is an added advantage.
Physical
ability to lift and carry materials into and out of storage (Must be
physically fit)
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