Temporary Office Assistant I

To provide basic support to Afya Nyota ya Bonde Project staff in maintaining the office: including general cleaning, handling mail and receptionist services at the switchboard, maintaining orderly appearance and functioning of the reception and common areas. Provides general staff support as needed.

Responsibilities

Prepare coffee, tea or other refreshments to staff and meetings and ensuring the meeting room is cleared thereafter.
In charge of making sure the printing/documentation/photocopying area is well organized and mail in the pigeon holes is well organized.

Monitors and ensures adequate cleaning of kitchens and washroom supplies.

Ensuring cleanliness of the offices, dusting of all computers and telephone heads.

Checks to see that all windows are closed rightly.

Ensure that all general public areas are neat and clean.

Handles pick-up and delivery of items for the office as required.

Assist in sending faxes and maintaining the fax machine, notifying the Administrative Associate when service and supplies are required.

Assist in operating switchboard, directing incoming and outgoing calls as required by caller, determines the nature of the call and decides on appropriate routing.

Assist in receiving and screening all incoming visitors in accordance with FHI 360’s security procedures to identify them and determine the nature of their visit. Keeps a log of all visitors showing their name, time of arrival, who they visited and time of departure.

Responds to general inquiries regarding Afya Nyota ya Bonde Project.

Performs any other duties as assigned by the Administrative Associate
Job Requirements
Required education
: High, secondary school

Required relevant work experience
: 3 years

Required languages:
English (Spoken: fluent | Written: fluent)