Responsible for providing financial and administrative support through processing of accounts payables transactions in order to ensure effective, efficient and accurate financial and administrative operations.
Responsibilities
Review and verify invoices and cheque requests.
Ensuring that all documentation relating to payments are in accordance with all regulations and maintain a very high level of vigilance.
Answer supplier queries on invoices & payments.
Verify vendor accounts by reconciling monthly statements and related transactions.
Prepare and disburse accounts payable cheques, process and record invoices for timely and accurate payments.
Maintain the vendor/supplier files and monitor the accounts to ensure payments are up to date.
Ageing and creditors trail balance reconciliation.
Ensure statutory cheques/payments are prepared and issued out on time to avoid penalties.
Perform analysis on fuel to ensure fuel is economically utilized and no fraud is committed.
Participate actively during stock taking.
Filing of VAT and withholding tax returns to Kenya Revenue Authority as per the due dates.
Maintenance of general ledger reconciliation for accounts payable.
Closely monitor advance payments to vendors and clearing of the same.
Goods Return Note reconciliation.
Claim from suppliers/venders for defective goods or under supply.
Check pending order listing and purchase requisitions regularly.
Check pending orders listing and purchase requisitions.
Track expenses and process expense reports.
Post transactions to journals, ledgers and other records.
Reconcile accounts payable transactions.
Prepare analysis of accounts payable.
Resolve invoice discrepancies and issues.
Maintain vendor/supplier files.
Correspond with vendors and respond to inquiries.
Produce monthly reports on time.
Provide supporting documentation for external audits.
Proactively contribute to Company Safety, Health and Environmental objectives by
promptly reporting any health, safety or environmental hazards.
Perform any other duty as directed by the Management.
Required Competencies
At least CPA III or Equivalent.
3 years of relevant experience in administration, finance or office management.
Proficiency in current office software applications and corporate IT financial systems.
Good knowledge and understanding of policies and procedures relating to payments process.
Experience of using an ERP system and good MS Office skills.
Good written and oral communications skills.
Ability to organise effectively, work under pressure with attention to detail, precision and accuracy.
Strong analytical, organisational and communication skills.
High ethical standards and integrity.
Ability to foster and thrive in a team environment.
Job Requirements
Required education
: Bachelor's degree
Required relevant work experience
: 3 years
Required languages:
English (Spoken: fluent | Written: fluent)
Mandatory attachments
Please have a scan or photo of these documents ready when you start the application:
Self-prepared CV file
- the employer wants to see a CV that you have prepared yourself
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