Our client a group of schools is looking for an Accounts Payables & Payment Manager. The successful candidate will provide financial support to the organisation by overseeing supplier invoice processing, maintenance of the AP ledger, processing of outward payments and controlling expenses. This involves carefully processing payments, verifying and reconciling supplier statements to AP records, overseeing the day-to-day management of all payment cycle activities in a timely and efficient manner and ensure that all bills are paid on time while observing the laid down payment procedures.Key Responsibilities: Check that supplier invoices have been matched to LPOs, requisitions, that there is proof of goods being received and that prices charged on invoices are per LPOs.Check that supplier statements are requested from all suppliers and where available, are reconciled to the AP records via the standard document for reconciliation/analysis of invoices to be paid.Ensure appropriate withholding tax and VAT is accounted for on relevant supplier invoices.Review all non-AP supplier documentation that is submitted to Finance for payment is correct, properly allocated to appropriate profit or cost centres and approved by authorised managers or other staff.Decide which suppliers or other liabilities need to be paid (in accordance with their payment terms) and check that all supporting documentation for payments is correct and has been signed by the relevant managers and staff.Ensure proper and systematic filing systems are maintained for all supplier and payment support documentation.Maintain the AP Ledger by reviewing it at least monthly to ensure that there are no errors that need to be corrected and to assess whether suppliers are being paid on time.Ensure that any accounting variances or disputes with suppliers are resolved promptly and amicably.Ensure that all supplier and other liability invoices and payments are accurately processed in Sage.Ensure that proper physical and accounting controls are maintained over petty cash and cash requisitions.Maintain the fixed asset register, calculate monthly depreciation and ensure that it reconciles to the Sage general ledger accounts on a monthly basis.Ensure accurate staff debtors records are maintained and that adequate and timeous measures are taken to recover staff debt promptly, e.g. by payroll deductions.Ensure that retail sales, sales takings, cost of sales and stocks are properly controlled and accounted for.Process AP And GL journals where required from any of the duties required herein.Reconcile the bank current account statements to the Sage records on a monthly basis.Assist the Management Accountant and month-end management accounts preparation duties, including reconciliation of balance sheet GL accounts and preparation of month-end schedules.Generally, provide day-to-day supervision to the AP Accountant, ensuring his/her job description is up to date, allocation of duties, checking or work and undertaking regular performance appraisals.Carry out any other duties and responsibilities assigned by the Finance Director. Qualifications: Must have a bachelor’s degree in Business or Accounting.Must have CPA orMust have experience in Sage Evolution/Microsoft Dynamics.Proven knowledge of accounts payables.Must have at least 5 years of accounting experience, at least 3 in accounts payable management.Able to carefully process payments, verifying and reconciling invoices without making mistakes.Analytical, attention to detail and confidentiality.Creative and innovative.
