Position SummarySearch for Common Ground seeks an Admin and Finance Officer to provide finance support, liaising closely with the Admin and Logistics in Nigeria Offices and the Finance team to ensure good recordkeeping, as well as liaising with the housekeeping staff to support the smooth running of the office.The position holder will be responsible for a range of bookkeeping responsibilities as well as providing support on finance and project budget management functions. Carrying out and recording relevant financial transactions as well as coordinating the financial coding of these transactions will all be part of your daily routine. You will oversee the maintenance and reconciliation of bank records and, as SFCG receives funding from a number of donors. You will also be responsible for maintaining ledgers and contributing to the regular financial reporting.This position is based in Yaoundé, Cameroon.Roles and Responsibilities - Specific Finance Tasks: Support the Finance Lead in effective financial management of the project.Ensure proper documentation of vouchers and receipts, financial reporting, proper coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits;Work closely with the Admin and Logistics unit to ensure timely payments for goods and services rendered to SFCG;Support Finance Led to strengthen financial and accounting systems - identifying gaps, weaknesses, and issues and recommending and implementing solutions;Ensure compliance with SFCG and donor accounting requirements.Undertake regular reconciliation and other expenditures and income, according to agreed timeframes and standards.Ensure timely remittance of PAYE, Pension, WHT, NSITF, and NHF on a monthly basis.Collaborate with SFCG finance teams in order to fulfill payments and other project expenditures.Ensure that all expenditure is charged to the correct budget line.Liaise with the Finance Lead to ensure smooth and proper coordination related to regular payments and purchasesEnsure overall financial compliance and management across the consortiumConduct internal verification within the consortium to ensure cost eligibility and complianceSupport the reporting process by ensuring all documents supporting transactions are collated, reviewed, and reconciled before submission to the Finance Lead for upload to the system.Support the Finance Led to maintain a tracker of all subcontracts and other activities under grants.Review and monitor budget performance by analyzing variances between approved budgets and actual expenditures.Manage transactions effectively and efficiently to ensure quality reporting.Do a proper archiving of all supporting documentsAdmin and Logistics Tasks: Coordinate package delivery and pick-upEnsure that SFCG's inventory list is updated at regular intervalsEnsure that the door security system and key management are functioning properlyManage the telephone/intercom/internet systemProvide orientation for new staff, visitors, or consultants on the use of the general office equipment and other office systemsMaintain office equipment and oversee repairsManage the office fleet and approve any private vehicle hireMaintain office logs on travel, inventory, and fuel usage for generators, vehicles, etc.Prepare travel arrangements, relevant documentation (tickets, visas, etc.), and any necessary travel materials (Meeting confirmations, background or reference confirmations)Prepare and submit a monthly logistics report about the above to the Admin and Logistics Coordinator.Coordinate procurement process of goods and services, ensure necessary documentationMaintain and update the vendor's database for necessary goods and servicesMonitor quality and control costs on various office supplies, stationery, hotel accommodation, transportation and other equipmentProvide support to HR where neededCarries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.Qualifications Bachelor's degree in accounting and finance, Banking and Finance, or Business Administration and Management. An ICAN, ANAN or ACCA Certification or master's degree in accounting would be an added advantage.3 years or above of professional experience providing finance, administrative, logistical, and/or operational supportExperience working in an NGO or civil society is a plusExperience working with little or no supervisionRemain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.Other Relevant RequirementsProven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post-conflict development contextsExcellent in English (oral and written)Ability to plan, organize work, communicate, and report effectively (both in writing and verbally)Proven ability to prioritize tasks and meet deadlines, team player and effective communicator,Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).Good reporting capacity and experienceAbility to function effectively under stressful conditions such as heavy workloads, and deadlines.Remain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.To apply:Interested candidates should send the following to our Career Portal 1. Current resume2. Cover Letter (which includes expectations of compensation and projected start date) Posting closes on29 February 2024Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website: www.sfcg.org for full details of our work.As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.-----------------------------------------------------------------------------------------------------Only applicants invited for an interview will be contacted. No phone calls, please. Please see our websitewww.sfcg.orgfor full details of our work.All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.View our code of conducthereand our privacy policyhere.Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d'autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.-------------------------------------------------- ---------------------------------------------------Seuls les candidats invités à un entretien seront contactés. Pas d'appels téléphoniques s'il vous plaît. Veuillez consulter notre site Webwww.sfcg.orgpour tous les détails de notre mission.Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace - Ténacité - Empathie - Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l'exploitation et les abus, la protection des enfants, les conflits d'intérêts et la lutte contre la fraude. Search s'engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d'une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l'expression de genre, l'âge, l'origine nationale (ascendance), le handicap, l'état matrimonial, l'orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.Consultez notre code de conduiteiciet notre politique de confidentialité ici.Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.--------------------------------------------------------------------------------------------------------------------------------------------Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio webwww.sfcg.orgpara conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración - Audacia - Tenacidad - Empatía - Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables. Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conductaaquíy nuestra política de privacidadaquí.
