Administrative And Logistics Assistant (Ala)

The Administrative & Logistics officer will be based in Nairobi and will be responsible for planning and executing all necessary office and residential logistics and administrative functions and assuring fulfillment of the needs for transportation, inventory management, office supplies as well as logistics/administrative support to the international personnel working in ECHO RO Nairobi.
Required Qualifications
A first-level university degree in a relevant field or equivalent professional experience. If the candidate does not have a relevant university degree, eight years’ work experience in the humanitarian sector will be required;

A minimum of five years relevant work experience at national or international level in the area of administration, procurement or logistics;

Previous experience in a Non-Governmental or other International Organisation is an advantage.

Responsibilities

Contributes to the procurement process for office property, expendable supplies, and services;
Corresponds and negotiates with all ECHO vendors on procurement related matters;

Conducts tendering procedures as appropriate;

Drafts Prepares purchase orders and drafts contracts and authorization requests;

Follows-up the activities and tasks undertaken by contractors as indicated in the signed service/procurement contracts or POs;

Oversees and ensures proper maintenance and functioning of office equipment and furniture;

Follows-up inventory and updates in case of purchase, transfer, donation and written off;
In charge of the maintenance of office and residences and liaison with landlords if/when necessary.

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 5 years

Required languages:
English (Spoken: fluent | Written: fluent)