Administrative Assistant - Intern

1. University degree in Business Administration; An advanced university degree is an advantage.
2. At least one year working experience working as an Administrative Assistant
3. Excellent writing and communication skills; ability and proven track record to prepare and present clear and concise papers and reports in English.
4. Strong analytical and creative thinking skills.
5. High computer literacy; familiarity with standard word processing, spreadsheet, database, publishing, internet research, and e-mail communication.
6. Personal commitment, flexibility, efficiency and drive for results; ability to perform research and make effective decisions under time pressure.
7. Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Responsibilities

1. Provide administrative and logistical support to the Senior Regional Thematic Specialists (RTSs), Regional Project Development Officer (RPDO) and Regional Liaison Policy Officer (RLPO) in terms of: Preparing Travel Authorizations and obtaining the relevant authorization, coordinate flight bookings, prepare security clearance, ensure that staff has obtained their medical clearance and that travel advances are settled in a timely manner.
2. Follow up with the RTSs, RPDO and RLPO to submit their Travel Expense claim as soon as they come back from TDY, ensure that all required supporting documentation have been attached, compute the Travel Expense claim following the travel rules and regulations and ensure that settlement is done in a timely manner.
3. Provide administrative support to the RTSs, RPDO and RLPO for internal and external meetings, workshops and trainings.
4. Prepare and track all Purchase Request Forms (PRFs) for RTSs, RPDO and RLPO activities and office requirements.
5. Act as the RTSs, RLPO and RPDO focal point for liaising with other administrative units in the Regional Office like Procurement, Finance, Transport and Human Resources.
6. Assist the Resource Management Unit on other Admin duties as maybe required.
7. Perform such other duties as may be assigned

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: three months

Required languages:
English (Spoken: fluent | Written: fluent)
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