Distribution Assistant, Mmd General Stores At Aga Khan University Hospital

Job Purpose:To control the movement of stock items to and from the warehouse/store to various departments/division of AKUH so as to meet the supply needs and service expectations of internal and external AKUH customers.Key responsibilities:Ensure that correct quantities and item description indicated on the issue note corresponds with physical stocks issued by the stock controllers.Verify the number of packages being dispatched against the waybill raised for outreach requests.Raise waybill with logistics providers for the outreach dispatches.Ensure that parcels are well packed and labeled before they are handed over to transport providers.Ensure that stocks are delivered to end users in the shortest time possible.Contact the users (outreach centres) to acknowledge the about what have been dispatched from the main stores.Tracking any late deliveries or misroutes that may occur in connection with the transport service providers.Daily preparation of distribution of checklist reportWork in harmony with stock controllers and the outreach administration for effective distribution of materials in the centres.Ensure that emergency issues in the hospital are urgently delivered.Ensure all calls too the issue bay extension are answered in good time.Ensure all items sent by courier are weighed and records kept.Share records of weight with contract and services team weeklyTrack waiting time of users coming to the issue bay directly and provide a daily report.Review delivery schedules to ensure even distribution of workload and bring about efficiency.Any other duties as may be assigned from time to timeQualifications, experience and skills requirements:Business-related Diploma or Certification. Membership to the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM) will be an added advantage.At least one year of work experience in a inventory handlingAbility to work in a team, has initiative and is proactiveExcellent customer service skills and customer focus,Excellent interpersonal/ communication skillsAbility to lift heavy boxes, climb and bend.Knowledge of warehousing/stocking