Driver At International Planned Parenthood Federation (Ippf)

JOB PURPOSE
To play a key role in the provision of logistical support to the Regional Office by operating the office vehicles ensuring basic transport services are available and provide administrative support where necessary within ARO.
KEY TASKS
Driving
Provide transport to IPPFAR Regional Director and when necessary to staff, volunteers and official visitors of the ARO
Meeting official personnel and visitors at the airport when required.

Vehicle maintenance
Ensure vehicle is kept clean, tidy and in good working condition at all times
Ensure accurate maintenance of daily vehicle mileage logs, fuel consumption, oil change and preparation of the vehicle maintenance plans and reports including vehicle insurance
Ensure timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes etc.
Ensure that the vehicle mileage log is up to date at all times and submit a weekly report to the Regional Director executive.

Reporting accidents and incidents
Report immediately to supervisor and police; not accepting liability on behalf of IPPF.
Present a comprehensive report to the management within 24 hours.

Administrative work
Provide administrative support in order to ensure effective and efficient operations
Contributes to the effective functioning of the unit by backstopping and supporting visa applications, collection from various embassies or consulates
Deliver correspondence to government ministries and assist in processing various permits as required
Facilitate the renewal of vehicle documents including insurance
Run office errands, collection and delivery of mail
To carry out any other duties assigned by supervisor.