Executive Assistant (Legal)

Owner of a group of companies, is looking for an Executive Assistant in Nairobi. The group is involved in Real Estate, Pharmaceutical, Retail/Construction and Hospitality. The successful candidate must have excellent communication and project management skills as well as being customer service oriented. He/She will need to be flexible and accompany the Managing Director in meetings in various locations, sometimes internationally.
Qualification:

Bachelors degree in relevant subject

Around 5 years of proven experience as an Executive Assistant or in an Administration role

Legal background will be an added advantage

Strong organizational, project management and problem-solving skills with multi-tasking abilities

In-depth understanding of entire MS Office suite and other software packages

Able to meet deadlines in a fast paced quickly changing environment

Problem solver with strong decision-making skills

Excellent verbal and written communications skills

Flexible hours and available to travel

Responsibilities

Prepare reports, memos, invoice letter and other documents

Answer phones and routing calls to the correct person or taking messages

Handle basic bookkeeping tasks

File and retrieve corporate records, documents and reports

Research and conduct data to prepare documents for review and presentation by boards of directors

Help prepare for meetings and accurately record minutes from meetings

Read and analyse incoming memos, submissions and distributing them as needed

Making travel and hotel arrangements

Perform office duties that include ordering supplies and managing a records database

Opening, sorting and distributing incoming emails, faxes and other correspondence

Provide general administrative support

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 5 years

Required languages:
English (Spoken: fluent | Written: fluent)
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