eProd, is a tested, proven farmer management solution for SME aggregators, such as cooperatives, traders, and food processors for agriculture and livestock, managing large numbers of suppliers. Some of the functionalities include: management of the geo-referenced supplier base, supplier contracts, field inspections, training, traceability, quality management and certification, collection routes, deliveries, payments, loans and advances, communication via SMS and email, management reports, etc. As such, eProd builds trust between the various market players.
eProd Solutions is a small but growing business with clients in 13 countries. We are looking for an Administrative Officer that will run everyday office activities and supervise a team of 10 – 15 staff to ensure smooth operations covering different company areas like administration,
finance, marketing, client management amongst others.
A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you. Our ideal candidate also has working knowledge of office equipment and office management tools.
Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
Responsibilities
Prepare regular staff, management, and client reports on expenses and office budgets
Prepare (financial) reports and presentations with statistical data, as assigned
Prepare and follow up on invoices
Maintain and update company databases (CRM)
Manage office supplies stock and place orders
Update and maintain office policies as needed and oversee implementation
Maintain (electronic) company meeting calendars and schedule appointments
Schedule in-house and external (marketing) events (e.g. webinars, product demos)
Distribute and store correspondence (e.g. letters, emails, and packages) and stock taking
Filing of important and confidential company documents
Answer queries by employees and clients
Arrange travel and accommodations, travel budgets, and travel cost accounting
Requirements
Proven work experience (minimum two years) as an Administrative Officer, Administrator
or similar role
Solid knowledge of office and (financial) accounting procedures
Experience with office management software (e.g. MS Excel and MS Word, specifically, MS PowerPoint, CRM)
Experience with financial accounting software (e.g. Sage, QuickBooks, Tally)
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Attention to detail
Affinity with software/automation systems (ERPs)
Affinity with agriculture
Degree in Business Administration or Management; additional qualifications in Office
The administration is a plus
Minimum CPA1 (or equivalent), higher-level is a plus.
Basic understanding and speaking of the French language would be an advantage
Living in the proximity of the office.
Working Location: The Administrator shall be based at the office in Rosslyn Lone Tree, Nairobi.
Job Requirements
Required education
Required relevant work experience
Required languages:
