Job Specification:The Finance and Administration Manager is responsible for overseeing all accounting and financial aspects and human resources management of OLWASCO. The office shall also be responsible for the implementation of the accounting and financial policies, human resources policies and procedure manuals, strategies, budgetary planning, and asset manaTerms and Conditions of ServiceThe Finance and Administration Manager will be engaged on a three-year contract renewable subject to satisfactory performance as reviewed by theDuties and responsibilities:Prepare accurate and timely financial reports, including balance sheets, income statements, and cash flow statements promptly for decision-makingConfirming compliance with tax laws across all business transactionsEnsuring safe custody of company records and assetsAnalyzing below-the-line accounts and handling cash transactions dutiesReviewing payment documents and complying with relevant tax lawsProcessing vouchers, and cheques and posting payments and receipt vouchers in the cash booksManagement of all cashbook transactions in line with Public Finance Management Act (PFM)Verifying supporting documents seeking for letters of creditExtracting and providing cash liquidity analysisEnsuring the security of cheques and cheque booksExtracting documents and information for financial audit purposes and inclusion in periodic reports for decision-makingAnalyze financial data and provide insightful reports to management for strategic decision- making.Oversee day-to-day accounting activities, including accounts payable, accounts receivable, general ledger, and payroll.Reconcile financial discrepancies and ensure the accuracy and completeness of financial records.Assist in the development and monitoring of OLWASCO's budget and collaborate with department heads to forecast financial performance and identify areas for cost optimization.Ensure compliance with relevant accounting principles, laws, and regulations and coordinate with external auditors during the audit process.Conduct financial analysis to assess the company's financial performance and identify trends, risks, and opportunities.Provide recommendations for improving financial efficiency and profitability.Establish and maintain strong internal control procedures to safeguard OLWASCO assets and prevent fraud. Evaluate existing controls and suggest improvements where necessary.Utilize and maintain OLWASCO's accounting systems effectively and Identify opportunities to enhance automation and streamline accounting processesCollaborate with cross-functional teams on financial matters and promote a cooperative work environment.Ensure compliance with approved human resources management policies, systems, and procedures and their standard application within the organization;Prepare, monitor, and maintain the human resources budget and timely and accurate payroll administration and remittance of deductions;Support in the Administration and review of OLWASCO's HR manual/policy document;Review of OLWASCO's strategic plan as pertains to the human resource & administration departmentLead training and appraisal of all staff in line with the overall OLWASCO staff training and development objectivePerform any other duties as may be assigned from time to time by the Managing director.Job RequirementsBachelor's degree in any of the following fields: Commerce (Accounting or Finance option), Business Administration (Accounting option) from a recognized institution or any other relevant equivalent qualification;Minimum of at least 5 years of work experience in a similar position;Certified public accountant (CPA-K) and an active member ICPAK with good standing;Meets the requirements of chapter six of the Constitution of Kenya 2010 which includes:Certificate of Good Conduct from the Directorate of Criminal Investigations;Clearance Certificate from the Higher Education Loans Board;Tax Compliance Certificate from the Kenya Revenue Authority;Clearance from the Ethics and Anti-Corruption Commission; andReport from an Approved Credit Reference Bureau.
