Key Responsibilities:Financial Reporting and AnalysisPost financial data transactions into the accounting system.Consolidate and submit accurate project funding requests to PR.Ensure timely preparation and review of bank and M-Pesa reconciliation statements.Prepare and consolidate accurate financial analysis for management and decision making.Prepare and submit Project Financial Reports as per donor requirementEnsure timely review and recording of Employee Expense Reports.Ensure timely review and reconciliation of the balance sheet items.Consolidate periodic Cluster compliance reports.Processing of financial paymentsEnsure timely processing of payments to service providersTimely facilitation of staff with advance requests for smooth operationsReview M-pesa requests from the various requesters for completeness of documentation.Validate M-pesa requests using Safaricom portal, make necessary corrections in liaison with the requestorsFile the final payment reports from Safaricom portalFinancial Reporting:Preparation monthly site financial reports to the Senior Grant Finance Officer for consolidation by 15th of the month.Prepare management reports for decision making purposesEnsure monthly accrual of completed activitiesSupport and participate in year- end processesFinancial management and staff support:Manage and address service providers queries with regards to paymentsProcess petty cash requests as neededAnalyze and submit exempted taxes (VAT) for refund based on KBD guidelines.Build capacity of staff and service providers on payment system requirements and changes.Prepare timely cash request for submission to the donorTimely and accurate booking of received incomeReconciliation of Balance Sheet Accounts:Undertake reconciliation of receivable and payables accounts for the programConstantly monitor balance sheet account balancesFollow up for timely accounting and facilitate booking of staff advances.Match transaction amounts in the balance sheet accountsPrepare monthly reconciliation statements for the balance sheet accountsAsset management and Administration:Ensure Project assets are properly tagged and recorded in the asset register and in Sunsystem within the project.Support the Project in asset acquisition, management and disposal as per donor requirement.Liaise with the security department and the project driver to ensure the motor vehicle is used as per WVK policies.Review motor vehicle summary reports from the project driver on a monthly basis to ascertain proper usage and efficiency.Asset management and Administration:Identify risks associated with the role for inclusion in Riskconnect and advice on mitigation measures.Support grant project audits according to the donor requirements.Respond to queries on a timely and accurate manner.Support timely implementation of findings and recommendations from audits and various accountability mechanismsEnsure the grant operate within WV internal control systems to mitigate risks and ensure accountability.Actively participating in project start up workshops to ensure financial aspects of project are fully understood.OtherPerform any other duties as requested by the supervisorQualifications/Requirements for the role:Minimum of a Bachelor of Commerce in Accounting/ Finance, Economics or Business related field from a recognized universityQualifications in CPA section 4/intermediate or equivalentMinimum 4 years of relevant accounting experienceDemonstrated ability to work under minimal supervisionExperience in electronic payments and mobile money transactionsAdvanced excel and analytical skillsPractical experience of using SUN system accounting Software is preferredAdvanced excel and analytical skillsCompatibility with WV's Mission, ethos, policies and core values.A team player.
