Please note that you will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted
Reporting to:Associate Director – Supply Chain Management
Grade Level: 13
Purpose of Position
Procure goods, works and services to support activities of TWASEMA and Universal Coverage Projects of WVK ministry. Through procurement for these two projects aim to enhance and Mission of World Vision efficiently and effectively while maintaining high standards of integrity and accountability
Major Responsibilities
Management and tracking of PR’s assigned & RFQ process to eliminate delays (40%)
Receiving Purchase Requisitions for goods and services for the two projects.
Liaise with the user and technical departments to ensure specifications on the PRF meet market standards and user requirements when required.
Preparation and dispatch of Request for Quotations to prequalified suppliers for goods and services that are not on contract
Evaluation and analysis of suppliers responses to identify the most responsive
Make recommendations for award based on evaluation of all bids.
RFQs issued to competent and first line suppliers to ensure best market prices.
Negotiate and document discounted prices with the vendors
Expected end results
Purchase requisitions actioned in a timely manner
PR from users reviewed to ensure specifications are well detailed
Requests for Quotations sent to prequalified suppliers/or open tenders per policy
Evaluation reports with recommendations
Competitive prices for goods/services
Timely placement, management, dispatch and progression of orders placed with vendors (40%)
Preparation of contracts and purchase orders against the PRFs for approved suppliers & follow up for review and signing by authorised officers.
Dispatch purchase orders to the suppliers in timely manner.
Progress and track orders with suppliers
Expected end results
POs raised and released to suppliers in a timely manner
Expedited delivery of goods and services
Cost savings calculated and created in provision
Compliance to donor procurement policies and standards (15%)
Conduct Market Surveys and Vendor visits for existing, potential and/or approved vendors to ensure they are qualified.
Screen vendors on Blocked Party screening
Attend and participate in donor meetings and project site visits
Expected end results
Blocked Party screening on suppliers awarded works
Carry out vendor visits as necessary
Donor meeting and Dept/users briefs
Any other duties as assigned by supervisor (5%)
Minimum education, training and experience requirements to qualify for the position:
Graduate preferably in business related studies or it’s equivalent.
Post graduate qualification in purchasing and supplies management from CIPS, Level 4
A member of Kenya Institute Of Supplies Management (KISM)
At least student Member of Chartered Institute of Purchasing and Supplies
Preferred Skills, Knowledge and Experience
Must have prior working experience of at least 2- 3 years in purchasing and supplies
Experience in working with ERP’s is an added advantage
