Grant Supply Chain Management Officer

Procure goods, works and services to support activities of TWASEMA and Universal Coverage Projects of WVK ministry. Through procurement for these two projects aim to enhance and Mission of World Vision efficiently and effectively while maintaining high standards of integrity and accountability

Responsibilities

Management and tracking of PR’s assigned & RFQ process to eliminate delays (40%)
Receiving Purchase Requisitions for goods and services for the two projects.

Liaise with the user and technical departments to ensure specifications on the PRF meet market standards and user requirements when required.

Preparation and dispatch of Request for Quotations to prequalified suppliers for goods and services that are not on contract

Evaluation and analysis of suppliers responses to identify the most responsive

Make recommendations for award based on evaluation of all bids.

RFQs issued to competent and first line suppliers to ensure best market prices.

Negotiate and document discounted prices with the vendors

Expected end results

Purchase requisitions actioned in a timely manner

PR from users reviewed to ensure specifications are well detailed

Requests for Quotations sent to prequalified suppliers/or open tenders per policy

Evaluation reports with recommendations

Competitive prices for goods/services

Timely placement, management, dispatch and progression of orders placed with vendors (40%)

Preparation of contracts and purchase orders against the PRFs for approved suppliers & follow up for review and signing by authorised officers.

Dispatch purchase orders to the suppliers in timely manner.

Progress and track orders with suppliers

Expected end results

POs raised and released to suppliers in a timely manner

Expedited delivery of goods and services

Cost savings calculated and created in provision

Compliance to donor procurement policies and standards (15%)

Conduct Market Surveys and Vendor visits for existing, potential and/or approved vendors to ensure they are qualified.

Screen vendors on Blocked Party screening

Attend and participate in donor meetings and project site visits

Expected end results

Blocked Party screening on suppliers awarded works

Carry out vendor visits as necessary

Donor meeting and Dept/users briefs
Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 2 years

Required languages:
English (Spoken: fluent | Written: fluent)
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