Job Summary:The Imports & Exports Manager is responsible for overseeing the import and export operations of goods and materials for a company. This role involves managing the logistics, documentation, compliance, and coordination necessary for the smooth movement of products across international borders. The Imports & Exports Manager ensures compliance with customs regulations, optimizes supply chain efficiency, and fosters strong relationships with suppliers, carriers, and government agencies.Key Responsibilities:Logistics Management:Coordinate the transportation of goods between international suppliers, warehouses, and distribution centers.Select appropriate shipping methods and carriers to optimize cost, speed, and reliability.Monitor shipment schedules and track shipments to ensure timely delivery.Customs Compliance:Ensure compliance with import and export regulations, including tariffs, duties, quotas, and documentation requirements.Prepare and review import/export documentation such as commercial invoices, packing lists, bills of lading, certificates of origin and permits like HCDA, KEPHIS, Phytosanitary etc.Liaise with customs brokers and government agencies to facilitate clearance processes and resolve any issues.Supply Chain Optimization:Analyze supply chain processes and identify opportunities for efficiency improvements.Work closely with procurement and production teams to forecast demand and plan shipments accordingly.Implement strategies to minimize transportation costs and reduce lead times.Risk Management:Identify potential risks related to import/export operations, such as regulatory changes, geopolitical instability, or supply chain disruptions.Develop contingency plans and mitigation strategies to address risks and ensure business continuity.Vendor and Carrier Management:Assist in the sourcing of materials for imports based in the factory requirements.Negotiate contracts with suppliers, freight forwarders, and other service providers to ensure favorable terms and pricing.Evaluate vendor performance and establish key performance indicators (KPIs) to measure service quality and reliability.Documentation and Recordkeeping:Maintain accurate records of import/export transactions, including invoices, shipping documents, and compliance records.Ensure documentation is organized and accessible for audits and regulatory inspections.Team Leadership and Training:Supervise a team of import/export coordinators or specialists, providing guidance, training, and support as needed.Foster a culture of collaboration, accountability, and continuous improvement within the department.Qualifications:Bachelor's degree or diploma in supply chain management, logistics, business administration, or a related field.Proven experience in import/export operations, with a minimum of 5 years in a similar role.In-depth knowledge of international trade regulations, customs procedures, and transportation logistics.Strong analytical and problem-solving skills, with the ability to anticipate and mitigate risks.Excellent communication and negotiation skills, with the ability to build relationships with internal and external stakeholders.Proficiency in relevant software tools, such as ERP systems, customs clearance platforms, and excel, word etc.The Imports & Exports Manager plays a crucial role in ensuring the efficient flow of goods across borders, contributing to the success and competitiveness of the company in the global marketplace.
