Legal Assistant

Responsible for providing office administration support services in the Legal Affairs Division.
Education and knowledge
Bachelors degree in a business related field;

Diploma in Law (Paralegal studies)

Proficiency in ICT

Experience

At least 2 years’ providing administrative support in a busy environment;

Administration and customer service experience; and

Experience in events planning and management

Skills

Strong communication and public relations skills;

Strong organization and inter personal skills; and
Planning and coordinating skills.

Responsibilities

Administrative Support
Prepare notes, draft correspondences, type letters and reports including document binding in accordance with agreed instructions
Drafting preliminary legal documents and liaising with the external lawyers

Attend to cases in the court registry

Reserve, sort, record, and distribute office mail, correspondence and documents to appropriate officials

Schedule appointments and requests for meetings, synchronise and update appointments

Locate and attach appropriate files to correspondence or queries as well as organise filing and retrieval systems

Oversee proper maintenance, storage, retrieval of files and documents in order to ensure that they are accessible and secure

Organise meetings and conferences and accurately record the proceedings of various deliberations

Monitor and track the progress of various assignments and regularly updating the appropriate Head of Department andother members of staff on specific deadlines and problems

Format board papers before they are uploaded on the e-board software

Offer logistical support for Board meetings/Workshop/Training Preparations

Customer Relations

Respond to office telephone enquiries, giving information to callers and routing calls to appropriate officials and also placing outgoing calls

Receive official visitors and walk in customers by ascertaining the nature of business and directing them accordingly

Maintain effective communication channels with other departments, external organizations and individuals

Job Requirements
Required education
: Bachelor's degree

Required relevant work experience
: 2 years

Required languages:
English (Spoken: fluent | Written: fluent)
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