Specific ResponsibilitiesIn all project sites:PROCUREMENT MANAGEMENTEnsure the respect of Tdh and donor purchase procedures;Identify and plan the delegation's procurement in collaboration with log/admin staff and Project Managers.Ensure respect of the quality of the purchase and the delivery deadlines;Follow up the order/purchase until delivery;Ensure regular purchases follow up in close collaboration with the Administration Department for down payments and monthly budget follow up.Ensure preparation of weekly procurement follow up updates according to the format available at the delegationSTOCKS MANAGEMENTEnsure the respect of Tdh's and donor stock management procedure;Manage regular inventory (monthly, quarterly, yearly) for the different items stored in the delegation;Plan the stock supplying according to local constraints;In charge of the warehouse management and control system;Ensure security and the follow up of the equipment used on the delegation (identification, inventory, affectation);Ensure the security and the follow up of the communication and IT equipment (and supplies) on the delegation (identification, inventory, affectation);FLEET MANAGEMENTEnsure the respect of Tdh and donor vehicle management procedure;Supervise the general follow up of the delegation vehicle (consummation checks, movement planning, vehicle rental contracts, etc.)Ensure a regular maintenance on the different vehicle of the delegation, setup appropriate maintenance contract with supplier or ensure an appropriate repair process with local technicians;Handle transport contract negotiation with suppliers and follow up;Define the more relevant means of transport for goods delivery and process the administrative formalities related to (by road, by plane, by boat, etc.) national, regional and international in a rapidly shifting contextMOVEMENT MANAGEMENTEnsure smooth and transparent running of movement with necessary approval and recordingSECURITY MANAGEMENTUpdate and ensure the respect of the security guideline adopted on the delegation, the good functioning of the relative tools and process and the correct use and acknowledge from all the members of the delegation (national & international staff) in close links with Head of Delegation;Manage security guidelines updates, geopolitical follow up, incident reports and analysis;Ensure that every single incident is reported as fast as possible to the Head of Delegation;Keep informed of security trendsFIELD SUPPORTmaintain management routine system (meetings, reports, situation points, etc.) to ensure a smooth diffusion of relevant information (logistics) at delegation level;Manage logistics support in collaboration with logisticians and advice and interact specifically with the Project team on regular basis.Frequent movements have to be expected between the different bases if security and administrative constraint allows;Ensure a pro-active link between the field (needs) and logistics team (needs & support) and play a continuous mediating role;PREMISESEnsure good functioning of the all sites equipment and maintenance (computers, printers, photocopiers, fridges, generators, etc.).Searches for adequate premises when requiredOrganises moves when requiredASSETSMaintains assets in good conditionsDisposes of assets when requiredMaintains sate of the art records for assetsTEAM MANAGEMENTensure strict application and respect of the Internal Regulation by your related staffsupport and advise your team in the implementation of their action plans;ensure feedback towards team about issues potentially raised by them;ensure a good communication – coordination – information level of each member of the team through regular coordination meetings (or other if needed);ensure conflict resolution (personal and professional) in teampropose relevant needed adaptation to the organisational chart of the delegation and contribute to its implementation (job descriptions, etc.),You support your staff in their management duty: coordination meetings, individual interviews, etc.REPORTINGCentralize all logistics information available on the delegation and consolidate a monthly report (into the proper reporting form) to be delivered to the Head of Delegation.Prepare a weekly report to be delivered to the Head of Delegation.Provide regular reporting on your activities to the Head of Delegation.REPRESENTATIONYou participate actively to logistics and information meetings with peer organisations;Maintain positive relations with TDH's partners and potential partnersOTHER:Any other duty here by assigned by the Head of Delegation.REQUIREMENTSA bachelor's degree in logisticsA minimum of 5 years in a similar position within an NGOQualifications in security management or equivalent experienceIT: knowledge of computer maintenance is an assetExperience in capacity building management is a strong assetEnglish mandatory (oral and written)Ability to work under pressure with a great level of personal organizationSense of Diplomacy and patienceAbility to do critical analyse with limited informationA results-driven mindset.
